Laboratory Records Specialist

PathGroup•Coppell, TX

About The Position

The Laboratory Records Specialist supports laboratory archiving and records operations. The role monitors and responds to communications through a shared archiving inbox; processes requests for slides, blocks, and requisitions; and logs incoming and outgoing materials for traceability. It also involves traveling to assigned off-site locations on a rotational weekly schedule to file slides using laboratory information system (LIS) tracking systems, assisting with Legal Hold Requests, preparing aged storage cabinets for transport to deep storage, and helping reorganize storage areas to optimize space. The specialist uses automated laboratory equipment in accordance with standard operating procedures and manufacturer instructions, completes required SOP reviews and educational modules, reports instrument or system malfunctions, and helps ensure workstation coverage during breaks and shift changes. The role requires protecting patient and company information in accordance with HIPAA, security best practices, regulatory guidelines, the Corporate Compliance Program, and company policies. It also involves safely handling biological specimens, chemicals, and potentially infectious materials. The specialist may work with other departments within PathGroup and its subsidiaries and may be assigned other duties.

Requirements

High school diploma or equivalent required.
Must have access to reliable transportation and communication.
Proof of auto insurance required.
Valid driver's license with a minimum of 1 year of driving experience.
Must maintain HIPAA compliance and protect confidential patient data.
Must safely handle biological specimens, chemicals, and potentially infectious materials in accordance with safety guidelines.

Responsibilities

Monitor and respond to incoming communication via the shared archiving inbox.
Review and process requests for slides, blocks, and requisitions, both on- and off-campus.
Log incoming and outgoing materials for traceability and tracking.
Travel to assigned off-site locations on a rotational weekly schedule to perform slide filing using LIS tracking systems.
Assist with Legal Hold Requests, ensuring proper collection and placement of materials in designated off-site Legal Hold libraries.
Help prepare aged storage cabinets for transport to deep storage, including materials for Continuing Medical Centers (CMCs).
Support the rotation and reorganization of block, slide, and requisition storage areas to optimize space utilization.
Use automated laboratory equipment according to standard operating procedures and manufacturer instructions.
Complete required SOP reviews and educational modules.
Notify supervisors of instrument or system malfunctions.
Ensure workstations are properly staffed, including arranging coverage during breaks or shift changes.
Maintain HIPAA compliance and protect the confidentiality of patient data.
Safely handle biological specimens, chemicals, and potentially infectious materials in accordance with safety guidelines.
Apply and learn computer programs and applications related to archiving and laboratory management.
Perform responsibilities in alignment with security best practices and regulatory guidelines to protect protected health information and other sensitive company data.
Comply with the Corporate Compliance Program and corporate policies, including Privacy and Security policies.
Work with other departments within PathGroup and subsidiaries.
Perform other duties as assigned.