Records Specialist Jobs

About The Position

Requirements

• Meet the experience and/or education requirements for the grade level sought (GS-07, GS-09, or GS-11).
• GS-07 specialized experience: one year assisting with administration of an organization's records management programs, assisting with inspections of recordkeeping processes, and reviewing records and correspondence for accuracy; or qualifying graduate education, superior academic achievement with a qualifying bachelor's degree, or an allowable combination of education and experience.
• GS-09 specialized experience: one year performing at least three of the following: using records management program data to draft reports, inspecting recordkeeping processes, analyzing program efficiency and providing feedback, and maintaining an electronic filing system; or a qualifying master's/equivalent graduate degree, two years of progressively higher graduate education, or an allowable combination of education and experience.
• GS-11 specialized experience: one year performing at least four of the following: studies for reports or documentation; administration of records management programs; inspections of recordkeeping processes; recommendations for program improvements; and guidance to peers and subordinates on maintaining an electronic records management filing system; or a qualifying Ph.D./equivalent doctoral degree or three years of progressively higher graduate education.
• Applicants who held a GS position within the last 52 weeks must meet the applicable time-in-grade requirement: 52 weeks at GS-05 for GS-07, GS-07 for GS-09, or GS-09 for GS-11.
• Applicants must qualify under one or more listed employment authority categories and provide supporting documentation.
• Foreign education used to meet qualification requirements must be evaluated as equivalent to education from an accredited U.S. education program or receive full credit from an accredited U.S. college or university.
• Provide proof of U.S. citizenship.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• Direct deposit of pay is required.
• Meet all qualification requirements by the announcement closing date.

Responsibilities

• Develop plans, policies, and procedures for the local Records Management Program.
• Participate in and contribute to the development of automated information systems.
• Conduct periodic records management surveys and studies to gather and analyze information.
• Oversee mail operations and security, whether provided by the government or a contractor.
• Review program objectives, policies, operations, progress of corrective actions, resources, effectiveness, conformance to prescribing directives, and related matters.
• Depending on grade-level qualifications, prepare reports or documentation; administer records management programs; inspect recordkeeping processes; analyze program efficiency; recommend improvements; and provide guidance on electronic records filing systems.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefit eligibility depends on position type.