Medical Records Administration Specialist

Veterans Health Administration • Richmond, VA

4d • Onsite

About The Position

This position is in the Health Information Management Section (HIMS) of Health Administration Service at the Central Virginia VA Health Care System. Medical Records Administration Specialists manage health record programs and provide medical record administration and health information services. The position performs independent data mining and complex data analysis, translating data into accurate, consistent, and timely information to support the HIM department and organizational operations. It also analyzes workflows, develops and implements process improvements, prepares workload and production reports, monitors trends, and leads health record review activities. The specialist communicates and provides education to individuals and groups at multiple levels, participates in facility, regional, and national committees as a health information management subject matter expert, and conducts quality improvement projects. The full performance level is GS-11; selections may be made from GS-5 through GS-11. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Telework is not authorized.

Requirements

• U.S. citizenship, subject to the stated exception under VA policy for non-citizens when qualified citizens cannot be recruited.
• Proficiency in spoken and written English.
• Meet the basic education or experience requirement through either three years of creditable medical records experience; a bachelor's degree or higher in health information management or a related degree with at least 24 semester hours in health information management or technology; or an equivalent combination of education and experience.
• Hold one of the specified credentials for VHA GS-0669 positions: coding certification through AHIMA or AAPC, HIM certification through AHIMA, or Health Data Analyst certification through AHIMA.
• For GS-7, meet the stated experience requirement or qualify for advanced entry-level placement with a qualifying bachelor's degree and exemplary academic record.
• For GS-9, meet the stated experience requirement or have education equivalent to two full years of progressively higher-level graduate education, or a related master's or equivalent graduate degree.
• For GS-11, meet the stated experience requirement or have education equivalent to three full years of progressively higher-level graduate education, or a related Ph.D. or equivalent doctoral degree.
• Meet the grade-specific knowledge, skills, and abilities requirements, including applicable knowledge of classification systems, health information management practices and requirements, data analysis and reporting, communication, independent work, and process improvement.
• Complete the application and questionnaire, online assessment, required onboarding and identification steps, background/security investigation, and pre-employment physical examination.
• Submit to pre-appointment urinalysis if tentatively selected for a testing-designated position; refusal results in denial of employment.
• Register with Selective Service if male and born after December 31, 1959.
• Participate in the seasonal influenza vaccination program.
• Serve a one- or two-year trial period, subject to the terms described in the announcement.

Responsibilities

• Perform data mining and complex data analysis; interpret and transform data into accurate, consistent, and timely information for the HIM department and organization.
• Present findings and recommendations to the Chief, Health Information Management, and facility leadership.
• Analyze workflows, recommend process improvements, identify and implement best practices, and implement changes to improve productivity and quality controls.
• Prepare workload and production reports, monitor trends for efficiencies and outliers, and recommend appropriate actions, collaborating with staff at all levels as needed.
• Lead health record review activities.
• Communicate and provide training and education to individuals and groups at multiple levels, internally and externally to the health care system.
• Participate in facility, regional, and national committees requiring health information management subject matter expertise.
• Design and perform health information management quality improvement projects to identify ways to eliminate, combine, simplify, or improve procedures and processes.
• Compile diagnostic, procedural, and statistical data, and present reports locally, regionally, or nationally.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and eligibility.
• Selected applicants may request credit for prior work or military service toward annual leave accrual, subject to approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level