Receptionist Jobs in Staten Island

About The Position

Requirements

• Associate or bachelor's degree
• 3 to 5 years of experience in a reception, executive assistant, or personal assistant role
• Warm, professional presence and excellent phone and in-person etiquette
• Excellent written and verbal communication, including proofreading and correspondence
• Proficiency in Microsoft Office Suite and Google Workspace
• Strong organizational skills and the ability to juggle competing priorities without losing details
• Proven discretion with confidential personal and business information
• Initiative, ownership, and a willingness to jump in wherever the team needs support
• Comfort following up with vendors and building staff, including when professional assertiveness is required

Nice To Haves

• Experience supporting a founder, principal, or executive in a small business setting
• Experience in interior design, architecture, luxury retail, or hospitality

Responsibilities

• Greet clients, vendors, and guests, ensuring a welcoming and well-cared-for experience.
• Answer, screen, and route all incoming calls, taking clear and complete messages.
• Manage incoming and outgoing mail, packages, messengers, and courier and shipping services.
• Maintain the reception area, conference rooms, kitchen, and common areas in a clean, stocked, and presentation-ready state.
• Manage the principal's calendar, including meetings, appointments, reminders, and schedule changes.
• Coordinate all aspects of travel, including flights, hotels, cars, and detailed itineraries.
• Schedule personal appointments, handle errands, and coordinate household and family logistics as needed.
• Prepare, submit, and track expense reports, receipts, and reimbursements.
• Draft, proofread, and send correspondence on the principal's behalf.
• Handle sensitive personal and business information with complete confidentiality and discretion.
• Order and maintain office, kitchen, and print supplies, managing costs within budget.
• Serve as the primary contact for building management, cleaning crews, and repair/maintenance vendors.
• Coordinate service calls and ensure issues are fully resolved.
• Oversee office equipment, including printers, copiers, and the print management system, arranging service as needed.
• Maintain organized and current vendor contact lists, service agreements, and office documentation.
• Support onboarding logistics for new team members, including desk setup, supplies, and building access.
• Prepare conference rooms for client meetings and presentations, including materials, samples, and refreshments.
• Order and set up catering for meetings, team lunches, and special occasions.
• Assist with planning and executing team-building events, client events, and holiday celebrations.
• Manage calendars and bookings for shared conference and meeting spaces.

Benefits

• Base salary range of $60,000 to $75,000, commensurate with experience
• PTO and paid holidays
• Medical, dental, and vision coverage (75% company-paid)
• 401(k) plan
• Pre-tax commuter benefits
• Summer Fridays
• Team-building events and a strong company culture