Receptionist / Secretary (Office-Wide)

City of New York•New York, NY

8d•$40,000 - $50,000

About The Position

The Kings County District Attorney’s Office is seeking a Receptionist / Secretary to support office operations. Under general supervision, with latitude for independent initiative and judgment, the successful candidate will provide administrative support to managerial staff and the unit, including managing schedules, handling telephone inquiries, preparing correspondence, and maintaining records and office resources. The position also provides receptionist coverage when needed and assists with special projects and other related duties. The posting also includes a separate “COMMUNITY ASSISTANT - 56056” qualifications section stating that there are no formal education or experience requirements, but candidates must be able to understand and carry out simple instructions and communicate in English.

Requirements

Ability to understand and carry out simple instructions.
Ability to understand and be understood in English.
Strong attention to detail is essential.
Excellent communication and writing skills.

Nice To Haves

Excellent organizational, time-management, and multitasking skills, including taking initiative, prioritizing duties, and working independently and within a team.
Familiarity with case tracking, CIMS, and the Office of Court Administration (OCA).

Responsibilities

Maintain the Bureau Chief’s and Deputy Chief’s schedules.
Respond to telephone inquiries, direct calls appropriately, and record messages.
Prepare correspondence for managerial staff.
Maintain an efficient filing system for correspondence.
Requisition office supplies for the unit.
Maintain the unit’s employee vacation and sick leave calendar.
Collect ADAs’ timesheets weekly and submit them to the Bureau Chief for signature.
Ensure equipment is in good working order and submit repair requests.
Provide coverage in the Receptionist’s absence.
Assist with unit special projects.
Perform other related duties as necessary.