Project Coordinator Jobs

About The Position

Requirements

• Four-year college degree.
• Strong time-management, problem-solving, interpersonal, and organizational skills, including the ability to use them in a demanding, multitasking environment.
• Ability to liaise with clients and cross-functional departments to resolve problems and drive timely payments for products and services rendered.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Proficiency with Teams and Smartsheet.
• Familiarity with construction-based ERP software such as Sage 100, Acumatica, or similar.
• Familiarity with Quantum, Textura, or similar.
• Strong quantitative, analytical, and math skills.
• Proactive, concise written and oral communication skills.

Responsibilities

• Assist with planning, coordinating, tracking, and executing lighting and control projects from initiation through completion.
• Monitor project milestones, deadlines, deliverables, and overall progress to support timely project completion.
• Communicate with construction teams, clients, manufacturers, vendors, and other project stakeholders.
• Coordinate product approvals, material storage, delivery requirements, and project schedules.
• Track purchase orders, product availability, shipping schedules, deliveries, and project timelines.
• Maintain accurate project information using Smartsheet, Microsoft Office, and other project management systems.
• Prepare and maintain submittal packages, change orders, closeout documents, delivery records, and project status reports.
• Review project documents, orders, specifications, and material information for accuracy and completeness.
• Keep project records and documentation organized, current, and accessible.
• Periodically visit construction sites and warehouse locations to monitor materials, verify delivery status, and address logistical concerns.
• Liaise with clients and cross-functional departments to resolve problems and drive timely payments for products and services rendered.