Project Coordinator

Aston Carter•Westerville, OH

10d•$32 - $37•Remote

About The Position

The Project Coordinator supports project managers throughout the lifecycle of civil engineering projects. The role prepares fee proposals and drafts contracts and subcontracts, helping ensure that projects follow contract terms, compliance standards, and regulatory requirements common to municipal and agency-driven work. The Project Coordinator develops Work Breakdown Structures (WBS), project authorizations, and budgets, aligning them with client invoicing requirements and public-sector billing guidelines. The position also processes subconsultant invoices and monitors project financials, including budgets, revenue, variances, and work-in-progress, while maintaining public-sector reporting and documentation standards. Working closely with Project Managers, the Coordinator assists with pre-bill reviews, resolves revenue variances, and supports revenue recovery within public funding constraints. The role serves as a liaison among internal teams, clients, subconsultants, and public agencies, and participates in monthly project reviews with Business Operations to analyze performance and identify opportunities to improve financial outcomes. This is a fully remote contract-to-hire position based in Columbus, Ohio.

Requirements

At least 1 year of experience drafting contracts and subcontracts.
At least 1 year of experience preparing proposal templates.
At least 1 year of change order experience.
At least 1 year of experience working closely with project managers.
Experience working for an engineering or architectural firm with revenue over $150 million.
Ability to create pivot tables and VLOOKUPs in Excel.
Proficiency with Deltek, BST, or Oracle.

Responsibilities

Support project managers across the full lifecycle of civil engineering projects.
Prepare fee proposals and draft contracts and subcontracts.
Help ensure projects adhere to contract terms, compliance standards, and regulatory requirements.
Develop Work Breakdown Structures (WBS), project authorizations, and budgets.
Align project budgets and administration with client invoicing requirements and public-sector billing guidelines.
Support processing of subconsultant invoices.
Monitor project budgets, revenue, variances, and work-in-progress.
Maintain reporting and documentation in line with public-sector standards.
Assist with pre-bill reviews, resolve revenue variances, and support revenue recovery efforts within public funding constraints.
Act as a liaison among internal teams, clients, subconsultants, and public agencies.
Participate in monthly project reviews and partner with Business Operations to analyze performance and identify opportunities to improve financial outcomes.