Project Coordinator

Chelsea Lighting • New York, NY

10d

About The Position

The Project Coordinator is responsible for ensuring the seamless execution of complex lighting projects. The role supports projects from initiation through completion by coordinating schedules, materials, documentation, communications, and logistics. The coordinator also periodically visits construction sites and warehouse locations to monitor materials, verify delivery status, and address logistical concerns.

Requirements

• Four-year college degree.
• Strong time-management, problem-solving, interpersonal, and organizational skills, including the ability to use them in a demanding, multitasking environment.
• Ability to liaise with clients and cross-functional departments to resolve problems and drive timely payments for products and services rendered.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Proficiency with Teams and Smartsheet.
• Familiarity with construction-based ERP software such as Sage 100, Acumatica, or similar.
• Familiarity with Quantum, Textura, or similar.
• Strong quantitative, analytical, and math skills.
• Proactive, concise written and oral communication skills.

Responsibilities

• Assist with planning, coordinating, tracking, and executing lighting and control projects from initiation through completion.
• Monitor project milestones, deadlines, deliverables, and overall progress to support timely project completion.
• Communicate with construction teams, clients, manufacturers, vendors, and other project stakeholders.
• Coordinate product approvals, material storage, delivery requirements, and project schedules.
• Track purchase orders, product availability, shipping schedules, deliveries, and project timelines.
• Maintain accurate project information using Smartsheet, Microsoft Office, and other project management systems.
• Prepare and maintain submittal packages, change orders, closeout documents, delivery records, and project status reports.
• Review project documents, orders, specifications, and material information for accuracy and completeness.
• Keep project records and documentation organized, current, and accessible.
• Periodically visit construction sites and warehouse locations to monitor materials, verify delivery status, and address logistical concerns.
• Liaise with clients and cross-functional departments to resolve problems and drive timely payments for products and services rendered.

What This Job Offers

• Job Type: Full-time