Project Coordinator | On Site | Shippingport, Pennsylvania

Sargent Electric•Pittsburgh, PA

8d•Onsite

About The Position

Sargent Electric is seeking a Project Coordinator to provide coordination and administrative support to the on-site management team at the Bloom PIT Campus Power Station in Shippingport, Pennsylvania. The project is a large cost-plus, open-book, self-perform IBEW electrical and medium-voltage project. The coordinator works directly with Project Engineers and Assistant Project Managers to organize meetings, follow-ups, documents, visitor logistics, and field office operations.

Requirements

High school diploma or equivalent.
Experience in construction project coordination, administrative support, or a similar role.
Experience supporting meetings, document distribution, follow-up tracking, and field office operations.
Experience with ProjectSight, Bluebeam, Procore, and Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.
Strong organizational skills, attention to detail, and ability to track multiple follow-ups at once.
Ability to take accurate meeting minutes and prepare clear agendas and logs.
Strong interpersonal and verbal communication skills, including the ability to communicate effectively with field supervision, engineers, vendors, the general contractor, and the owner.
Ability to work efficiently under tight timeframes, respond promptly to requests, collaborate as a team player, and manage multiple priorities.

Nice To Haves

Associate or technical degree.

Responsibilities

Schedule meetings, prepare agendas and logs, record meeting minutes, and track follow-ups with Project Engineers and Assistant Project Managers.
Prepare documentation, status information, action items, and minutes for the weekly general contractor and owner coordination meeting, with content and review from project leadership.
Track deliveries, visitors, access requests, owner and general contractor requests, and other open items; help assign action items and confirm completion.
Print, plot, and distribute drawing sets and revised project documents to the field while maintaining transmittal records.
Run field office operations, including ordering and stocking supplies.
Coordinate visitor logistics and site access requests with the Safety Manager and General Superintendent.
Route time-entry, time-correction, per diem, and pay questions to the On-Site Payroll Administrator; this role does not process time or payroll.
Uphold safety standards by example and support best practices across field and office environments, reinforcing expectations established by project leadership and the on-site Safety Manager.
Identify and engage in hands-on learning, training, and mentorship opportunities.
Assume additional duties and responsibilities as delegated by Sargent Executive Management.