Project Coordinator

DataMap•Overland Park, KS

10d•$40,000 - $60,000

About The Position

DataMap is hiring a Project Coordinator to support project managers across customer, partner, partnership-growth, internal, and operations projects. Work includes enterprise platform implementations, development of products and customer portals, and projects that support DataMap’s partnerships and operations. The coordinator keeps project schedules, action items, documentation, and meeting cadence current so project managers can focus on delivery and clients. The role works independently on assigned tasks, collaborates with project teams, and escalates to project managers for guidance. Business development and commercial conversations remain with the project managers. The position uses AI tools daily and follows DataMap’s AI-first delivery playbook. Coordinators use AI to assist with meeting capture and first-draft status reporting, while verifying drafts and records before they reach the project manager. The role offers hands-on exposure to project delivery and mentorship from project managers, senior project coordinators, and consultants. DataMap describes a five-level project-management career ladder, with potential advancement based on performance and business needs.

Requirements

Bachelor’s degree in a related field or equivalent experience.
0 to 2 years of experience in project coordination, administration, or IT project support; new graduates with strong internships are welcome.
Demonstrated daily use of AI assistants such as ChatGPT, Claude, or Copilot in real work, with examples to share.
Strong organizational skills, attention to detail, and problem-solving ability.
Excellent written and verbal communication skills.
Adaptability, curiosity, and a positive approach to working in a fast-moving consulting environment.
Desire to master the project-management craft.

Nice To Haves

CAPM or Google Project Management Professional Certificate.
Strong proficiency in Microsoft Office and Google Workspace; Jira and Smartsheet experience is a plus.
Exposure to AI-powered project-management features such as Jira AI, Smartsheet AI, or Microsoft Copilot.
Knowledge of business process analysis, user acceptance testing, and effective meeting management.
Familiarity with ERP or cloud software implementations.

Responsibilities

Support project managers across customer, partner, partnership-growth, internal, and operations projects by tracking schedules, dependencies, action items, and meeting cadence.
Maintain project plans, trackers, action-item logs, RAID logs, and other documentation with version control.
Schedule meetings, prepare agendas, capture actions and decisions with AI meeting-capture tools, verify the captured information, and follow up with owners until actions are closed.
Consolidate project updates into AI-assisted first-draft weekly and monthly status reports, and check each draft before project-manager review.
Track milestones, deliverables, and governance checkpoints; flag schedule slips and escalate missing inputs, issues, and risks to the project manager.
Log new work requests in project records for project-manager triage.
Support workshops and user acceptance testing sessions with logistics, materials, and follow-up.
Coordinate team onboarding, access requests, and communication among team members, functional consultants, and client and partner contacts.
Apply DataMap’s AI-first delivery playbook, including meeting capture, first-draft reporting, prompt libraries, workflow templates, and automation patterns.