Project Coordinator

Pala Band of Mission Indians•Pala, CA

10d

About The Position

The Social Services Project Coordinator coordinates, implements, and monitors programs, projects, and initiatives within the Social Services Department. The position supports program administration, grant coordination, service delivery, community outreach, data collection, reporting, and compliance with funding requirements. It works collaboratively with Tribal departments, healthcare providers, housing agencies, community organizations, and other service providers to promote access to essential services and support individuals and families. The role uses culturally responsive, trauma-informed, and strengths-based approaches while ensuring program goals, objectives, and deliverables are met according to established timelines, Tribal policies, and funding requirements. The coordinator supports daily program operations, work plans, partnerships, meetings, trainings, and community events; assists with service referrals, coordinated care, housing stability, and access to supportive programs; and helps administer grants, track performance measures and expenditures, maintain records, and prepare reports and compliance documentation. The position also conducts outreach, maintains community partnerships, prepares administrative materials, and contributes to program evaluation and continuous improvement. Other related duties may be assigned.

Requirements

Minimum of one year of relevant experience in program coordination, social services, community outreach, or grant-funded programs.
A bachelor's degree in Social Work, Human Services, Public Health, Behavioral Health, Sociology, Business Administration, or a related field is preferred; in lieu of a degree, four years of relevant experience in program coordination, grant administration, case management, housing navigation, or supportive services may be considered.
Demonstrated commitment to culturally responsive and trauma-informed practices.
Ability to maintain strict confidentiality and follow ethical guidelines.
Must successfully pass a fingerprint-based background check pursuant to Public Law 101-630, the Indian Child Protection and Family Violence Prevention Act.
Must successfully complete required pre-employment background screening and drug testing.
Must possess a valid driver's license and maintain an acceptable driving record if driving is required for assigned duties.
Must be available to work occasional evenings or weekends as program activities require.
Must be willing to attend required trainings, meetings, conferences, and community events.
Must comply with applicable program policies and funding requirements and follow the Tribal Employee Handbook and applicable addendums.
Knowledge of program coordination, project administration, grant reporting, and compliance requirements.
Understanding of social services, behavioral health, housing assistance, and community support programs.
Knowledge of trauma-informed care, strengths-based approaches, and culturally responsive service delivery.
Familiarity with community resources, public benefits, and supportive services.
Ability to interpret program guidelines, funding requirements, and applicable policies.
Strong organizational and time-management skills, including the ability to manage multiple projects and deadlines.
Ability to maintain accurate records and program documentation and prepare timely reports.
Strong written and verbal communication skills.
Ability to build and maintain professional working relationships with employees, clients, community partners, and outside agencies.
Ability to work independently and contribute to a collaborative team.
Ability to analyze problems, identify solutions, and provide recommendations to management.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to use electronic recordkeeping, data-entry, and case-management systems.
Cultural sensitivity and respect for Native American communities, Tribal values, and philosophies.

Nice To Haves

Experience with grant reporting, data collection, program documentation, or budget tracking.
Experience working with individuals and families receiving social services or community-based support.
Experience working in or alongside Tribal communities is highly preferred.
A bachelor's degree in Social Work, Human Services, Public Health, Behavioral Health, Sociology, Business Administration, or a related field is preferred.

Responsibilities

Coordinate and support the daily operations of assigned Social Services programs, projects, and initiatives.
Assist with developing, implementing, and monitoring program goals, work plans, timelines, and deliverables.
Coordinate program activities, services, resources, partnerships, meetings, trainings, workshops, and community events.
Collaborate with program staff, case managers, care coordinators, outside agencies, Tribal departments, healthcare providers, housing agencies, and community organizations.
Help develop culturally appropriate, trauma-informed, and client-centered program activities and approaches.
Monitor program progress, identify service gaps and barriers, recommend improvements, and provide updates to management.
Support coordination of services and referrals for individuals and families seeking housing, behavioral health, substance use treatment, recovery, public benefits, employment resources, and other social services.
Support individualized service plans, coordinated care, housing navigation, tenancy support, and homelessness prevention initiatives, as applicable.
Monitor service coordination and support timely, accurate documentation; participate in case conferences and interagency meetings as needed.
Assist with administration of grant-funded programs and monitor requirements, performance measures, deadlines, and deliverables.
Collect, organize, verify, and maintain program data, participant information, expenditure records, and supporting documentation.
Assist in preparing grant reports, program summaries, performance updates, grant applications, continuation requests, evaluations, and required submissions.
Track deadlines and program activities; assist with monitoring expenditures, budgets, and funding allocations in coordination with management and Finance.
Prepare documentation for grant monitoring, compliance reviews, audits, and program evaluations; support compliance with Tribal policies, funding requirements, and confidentiality standards.
Maintain appropriate documentation of time and activities for assigned projects to support accurate funding allocations.
Build and maintain professional relationships with community partners and coordinate outreach, education, prevention activities, presentations, and informational events.
Identify culturally appropriate resources and support initiatives that promote health, wellness, stability, self-sufficiency, and access to services.
Maintain confidential program records, files, correspondence, schedules, and program materials.
Prepare reports, presentations, spreadsheets, agendas, and other program materials; coordinate appointments, trainings, and administrative activities.
Assist with purchasing requests, supplies, inventory tracking, and review of program documentation for accuracy and completeness.
Respond to program-related inquiries and direct individuals to appropriate staff or resources.
Follow Tribal policies, procedures, confidentiality standards, ethical guidelines, and funding requirements.
Analyze program challenges, assist with program evaluation, and recommend culturally appropriate strategies and continuous improvements.
Support staff understanding of program documentation, reporting requirements, and procedures; participate in required training and professional development.
Assist with additional departmental programs, projects, and initiatives as assigned.