Project Assistant Jobs

About The Position

Requirements

• 2 years of construction experience/knowledge.
• Good communication and interpersonal skills.
• Strong organizational skills and multi-tasking skills.
• Attention to detail.
• Time management skills and ability to meet deadlines.
• Excellent analytical and problem-solving skills.
• Excellent computer and written communication skills.
• Ability to communicate with various vendors, Owners, & Stakeholders in a professional manner.
• Team Player.
• Drive to learn, grow and work to succeed.
• Outgoing attitude with an ability to build relationships quickly.
• Ability to read blueprints and specs.
• Ability to write technical and professional reports and correspondence using proper spelling, grammar and style.
• Ability to communicate information and respond to questions individually and in small groups.
• Ability to apply common sense understanding to carry out simple written and oral instructions.
• Visual acuity to see and read paper and electronic documents.
• Ability to climb stairs.
• Ability to sit for long periods of time, walk job sites, stand, bend, stoop, reach, climb, carry and lift for carrying periods.
• Requires continuous and repetitive arm-hand-eye movement.

Nice To Haves

• Experience with heavy civil work (roads, bridges, water & sewer installations) is preferred.

Responsibilities

• Support the Project Manager in gathering equipment, resources, vendors, and subcontractors for project implementation.
• Manage project administration, including administration for subcontractors and vendors.
• Serve as a liaison for government entities, vendors, suppliers, and owners.
• Coordinate with internal departments for contract and PO reconciliation to maintain budgets.
• Submit engineering submittals, certified payrolls, SWPPP reporting, and provide field support as required.
• Build and distribute subcontracts, service agreements, and POs.
• Create and maintain project POs.
• Perform accounts payable reconciliation for projects.
• Gather and distribute project documents to the field, including field binders, plans, specs, permits, schedules, and job posting documents.
• Set up project processes and maintain document distribution throughout the project according to owner and project specifications.
• Attend project meetings.
• Perform monthly reconciliation for vendors and subcontractors, including sub accruals and pay applications.
• Validate and maintain file documents such as payrolls, submittals, owner websites, invoices, pay apps, SWPPP documents, lien waivers, COI, EEO, PPP, Davis Bacon, prevailing wage, DBE, apprentice requirements, and permits.
• Build SWPPP and Erosion Control Plans, and maintain SWPPP reporting weekly, including filing documents and maintaining reports for storm events.
• Support PMs with daily requirements.
• Manage project close-out activities, including lien waiver filings, certified payroll close-out, retention payouts, and WH-5 forms.
• Handle documentation, training, process setup and changes, and vendor/owner process setup for project-specific requirements.
• Assist with varied special projects as requested by management, such as documentation and bid support.

Benefits

• Company paid health insurance for employee and immediate family.
• 401(k) plan
• Dental & Vision Insurance
• Generous Paid Time Off
• Paid Holidays