Program Coordinator Jobs

About The Position

Requirements

• High School Diploma or GED required
• A minimum of three years program management experience preferred
• Strong and excellent Microsoft Office skills

Nice To Haves

• Associate’s Degree preferred

Responsibilities

• Receiving and maintaining fellowship applications
• Communicating with interested applicants about the application process
• Setting up candidate’s interview dates and itineraries for visit
• Initiating all the hiring paperwork for the accepted fellows to include all HR documents and working with the Hospital GME Office and HR Offices
• Overseeing processing of all graduating fellow’s paperwork
• Preparation of annual contracts for fellows
• Processing all licensing, privileging, script pads, badges, keys, pagers, Computer Access training
• Organizing orientation schedules with GME, DOM, the Division, and VA
• Compiling, organizing, and maintaining fellow related schedules to include: call schedule, conference schedule, procedure log, clinic and rotation schedules, and evaluations
• Assuring that ACGME guidelines are met for accreditation purposes
• Entering and maintaining AMION for both attending and fellow schedules
• Facilitating quarterly fellowship evaluation committee meetings, quarterly fellowship research committee meetings and semi-annual evaluations
• Attendance at the monthly Program Coordinator and Program Director meetings held by the GME office
• Working with physicians for call and clinic coverage due to schedule changes
• Working with Fellowship program director in preparation for upcoming Accreditation Site Visits for the Department, Division
• Updating all fellowship program documents to include: curriculum, rotation schedules, call schedules, goals and objectives of the training program
• Provide full support to the Division Director including calendars maintenance, travel arrangements, filing, conference calls, scheduling meetings, website updates, assist in the faculty recruitment process and any other duties that may be needed
• Organizing bi-monthly faculty meetings, annual faculty retreats and annual fellow retreats
• Manage resident and fellow systems and records (including MedHub), ensuring data integrity across rotations, evaluations, onboarding, and trainee files
• Perform other duties as assigned

Benefits

• Advance healing and reduce suffering
• Develop your skills
• Grow your career
• Build relationships with your peers and patients
• Help us be a source of hope for our friends and neighbors