Program Coordinator, Transportation & Safety

Columbus State Community College•Columbus, OH

About The Position

The Program Coordinator, Transportation & Safety provides administrative, partnership, clerical, and accreditation support to the department and its leadership. The role serves as a liaison between the College and partner organizations, communicates with prospective and current students about admissions, prior learning assessment credit, course enrollment, and graduation requirements, and supports communication with faculty and College leadership. The coordinator also assists with course scheduling, departmental events, prospective-student visits, and departmental web pages. The position maintains program records and other administrative information, provides partners with contractually agreed-upon information, and handles sensitive student records and contracts confidentially. It collects and reports academic-program data, prepares reports and documentation, and coordinates accreditation board visits. The role requires regular, predictable attendance, attendance at required meetings and trainings, managing multiple assignments and deadlines, and hours outside the normal workweek when program needs require them. It also fosters a safe, respectful, and inclusive environment and helps maintain a positive image of the College.

Requirements

Associate degree.
Three years of progressively responsible experience working in an office setting.
An appropriate combination of education, training, coursework, and experience may qualify a candidate.
Regular, predictable, and punctual attendance is required.
Ability to manage multiple assignments of varying complexity and meet tight timelines and deadlines.
Ability to adapt to changing needs of the College and business partners.
Ability to maintain confidentiality of student records, contracts, and other sensitive information.

Responsibilities

Provide administrative support to leadership in partnership contract processes and process contracts in collaboration with the College’s legal department.
Answer questions and provide information to prospective and current students about admissions, PLA credit, course enrollment, and graduation requirements.
Act as a liaison between the College and partnership organizations and maintain regular communication with partner agencies and College leadership.
Create and deliver presentations for multiple audiences.
Assist in maintaining departmental web pages.
Coordinate and schedule coverage for department-sponsored recruiting, orientation, and advising events; schedule prospective-student visits as needed.
Support the Chairperson by facilitating communication with faculty.
Assist in building each semester’s course schedule after faculty determine course offerings and teaching assignments.
Perform clerical and administrative tasks, including maintaining program records, updating spreadsheets and billing summaries, ordering supplies, and preparing program registration information and flyers.
Support the department’s day-to-day activities and provide partner agencies with contractually agreed-upon information on a regular basis.
Maintain confidentiality of student records, contracts, and other sensitive information.
Collect, evaluate, and report data on department academic programs.
Write reports, maintain accurate records, and complete and maintain required documentation, including graduate surveys, student-success data, and job-placement data.
Schedule and coordinate accreditation board visits.
Foster and maintain a safe environment of respect and inclusion for faculty, staff, students, and community members.
Attend required department meetings and trainings.
Manage multiple assignments of varying complexity, meet tight timelines and deadlines, and adapt to changing College and business-partner needs.
Help ensure the College’s name and image are perceived positively by internal and external audiences.
Maintain regular, predictable, and punctual attendance; work outside the normal workweek schedule when program needs and workload demands require it.
Perform other duties as required.