Onboarding Specialist Jobs

About The Position

Requirements

• High school graduate or GED.
• Previous experience performing administrative functions and/or data entry in a professional setting.
• Experience with MS Office.
• For remote work, a reliable high-speed internet connection and stable Wi-Fi with sufficient bandwidth for video conferencing, cloud-based tools, and other online work activities are required.
• For remote work, maintain a HIPAA-compliant, secure workspace; do not use public Wi-Fi unless connected through a secure company-provided VPN; and comply with applicable HIPAA privacy and security regulations.

Nice To Haves

• Previous experience in a Human Resources role.
• Experience with Workday or another similar HRIS or ATS.

Responsibilities

• Help onboard new employees and assist with termination paperwork.
• Serve as the liaison between People Operations and IT for incoming and outgoing laptops.
• Coordinate company-wide emails with the People Operations Generalist, set up meetings, and review and distribute mail.
• Maintain employee records and paper and electronic files.
• Review People Operations check requests and invoices and allocate expenses to the correct cost centers.
• Assist with recruiting needs.
• Provide administrative support to the People Operations Generalist and the broader People Operations team.
• Monitor background checks and communicate findings to the People Operations Generalist.
• Manage I-9 compliance, conduct I-9 meetings, and support ongoing audit compliance.
• Help maintain Workday, including organizational structure.
• Process contractor onboarding.
• Assist with reports for leadership.
• Assist with audits as required.
• Support People Operations activities related to mergers, acquisitions, and employee rebadges, including documentation, data coordination, onboarding, and employee communications.

Benefits

• Medical, dental, vision, life insurance, and short- and long-term disability coverage.
• HSA with employer contributions, flexible spending accounts for health care, and dependent care accounts.
• Wellness platform with premium incentives.
• Employee assistance support and voluntary supplemental plans, including accident, critical illness, hospital indemnity, and child disability insurance.
• Flexible paid time off offerings and company-paid holidays.
• 401(k) plan with discretionary employer match opportunities.
• Professional development opportunities.
• Company-issued equipment.