People Operations Onboarding Specialist

Ovation Healthcare • Brentwood, TN

25d • $46,667 - $65,333 • Hybrid

About The Position

The People Operations Onboarding Specialist supports and facilitates People Operations processes and assists the People Operations Generalist. The role provides administrative support to the People Operations function, including record-keeping, file maintenance, and HRIS entry. It also assists with new-hire paperwork and projects related to general People Operations compliance. The position is primarily office-based, with flexibility to work remotely for appropriate reasons. The posting describes the office location as Brentwood, TN, and also identifies Franklin, TN, in the role summary.

Requirements

• High school graduate or GED.
• Previous experience performing administrative functions and/or data entry in a professional setting.
• Experience with MS Office.
• For remote work, a reliable high-speed internet connection and stable Wi-Fi with sufficient bandwidth for video conferencing, cloud-based tools, and other online work activities are required.
• For remote work, maintain a HIPAA-compliant, secure workspace; do not use public Wi-Fi unless connected through a secure company-provided VPN; and comply with applicable HIPAA privacy and security regulations.

Nice To Haves

• Previous experience in a Human Resources role.
• Experience with Workday or another similar HRIS or ATS.

Responsibilities

• Help onboard new employees and assist with termination paperwork.
• Serve as the liaison between People Operations and IT for incoming and outgoing laptops.
• Coordinate company-wide emails with the People Operations Generalist, set up meetings, and review and distribute mail.
• Maintain employee records and paper and electronic files.
• Review People Operations check requests and invoices and allocate expenses to the correct cost centers.
• Assist with recruiting needs.
• Provide administrative support to the People Operations Generalist and the broader People Operations team.
• Monitor background checks and communicate findings to the People Operations Generalist.
• Manage I-9 compliance, conduct I-9 meetings, and support ongoing audit compliance.
• Help maintain Workday, including organizational structure.
• Process contractor onboarding.
• Assist with reports for leadership.
• Assist with audits as required.
• Support People Operations activities related to mergers, acquisitions, and employee rebadges, including documentation, data coordination, onboarding, and employee communications.

Benefits

• Medical, dental, vision, life insurance, and short- and long-term disability coverage.
• HSA with employer contributions, flexible spending accounts for health care, and dependent care accounts.
• Wellness platform with premium incentives.
• Employee assistance support and voluntary supplemental plans, including accident, critical illness, hospital indemnity, and child disability insurance.
• Flexible paid time off offerings and company-paid holidays.
• 401(k) plan with discretionary employer match opportunities.
• Professional development opportunities.
• Company-issued equipment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED