Onboarding Specialist Jobs

About The Position

Requirements

• 2–4 years of experience in recruiting, HR coordination, or talent operations
• Strong organizational and administrative skills
• Experience coordinating interviews, onboarding, or training logistics
• Excellent communication and follow-up skills
• Ability to manage multiple priorities and timelines simultaneously
• Comfortable working in a fast-paced, in-person environment
• Willingness to travel between NYC locations regularly (4 days/week in person required)
• Experience recruiting for multi-site companies

Nice To Haves

• Experience in education, childcare, or service-based industries is a plus
• Experience with ATS systems, Paylocity a plus

Responsibilities

• Manage job postings, candidate screening, and interview scheduling
• Support sourcing efforts across key roles (teachers, school staff, enrichment roles)
• Ensure a responsive, professional candidate experience throughout the hiring process
• Coordinate communication between candidates and hiring managers
• Maintain organized candidate pipelines and tracking systems
• Ensure all candidates are properly documented and progressed through stages
• Track recruiting activity and support reporting on hiring progress
• Help keep hiring processes moving efficiently across multiple roles
• Signup, Coordinate and Attend Open House Recruiting Events
• Coordinate onboarding from offer acceptance through first day
• Ensure all new hires receive clear communication and a structured onboarding plan
• Prepare onboarding materials, schedules, and documentation
• Support a welcoming and organized first-day experience
• Coordinate logistics for new hire training, including: orientation sessions, required compliance trainings, role-specific onboarding sessions
• Track completion of required trainings and follow up as needed
• Ensure all onboarding steps are completed within expected timelines
• Be present across NYPKC locations to support: in-person interviews, onboarding sessions and orientations, new hire training coordination
• Build strong relationships with school teams to ensure a seamless hiring and onboarding experience
• Work closely with: Heads of School to support hiring and onboarding at the site level, Director of HR to ensure compliance and consistency, Internal teams to coordinate onboarding and training schedules
• Help identify opportunities to improve recruiting and onboarding processes
• Support implementation of more efficient workflows and tools
• Ensure consistency and organization across all hiring and onboarding activities