Office Manager
University of Southern California • Los Angeles, CA6d • Onsite
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Office Manager
University of Southern California•Los Angeles, CA
•Onsite
About The Position
The Office Manager provides administrative, budgeting, and operational support to ensure the efficient day-to-day functioning and semester-to-semester planning of the office. This position is in charge of office operations, supervises administrative processes, organizes the scheduling of classes, coordinates office activities, is responsible for overseeing the Greif budget and financial transactions, and serves as a resource for staff, faculty, students, and external partners. The ideal candidate is organized, detail-oriented, customer service-focused, is adept at budget and financial management, and able to manage multiple priorities in a fast-paced environment.
Requirements
- Associate's degree in Business Administration, Office Administration, or a related field; or an equivalent combination of education and experience.
- Three or more years of progressively responsible administrative or office management experience.
- Three or more years of progressive experience with purchasing, budgeting, or financial reconciliation
- Experience coordinating multiple projects and competing priorities.
- Strong customer service and interpersonal skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and standard office technology.
Nice To Haves
- Bachelor's degree in Business Administration or a related field.
- Experience in higher education, healthcare, or a professional office environment.
- Experience with purchasing, budgeting, or financial reconciliation.
- Supervisory or lead work experience.
- Experience with enterprise systems such as Workday, PeopleSoft, Banner, or similar business applications.
Responsibilities
- Oversee the daily operations of the department, including defining policies, schedules, expectations, and standards
- Oversee Greif Center’s multiple budgets and expenses and produce timely financial reports for the Director.
- Schedule classes and faculty each semester.
- Onboard student workers as well as new faculty and staff.
- Collaborate with other office managers and staff across Marshall to ensure effective integration with school-level workflows and communications.
- Coordinate office workflows and administrative processes to improve efficiency.
- Provide exceptional customer service by responding to inquiries via phone, email, and in person.
- Schedule meetings, events, and departmental activities.
- Maintain office records, files, and confidential information.
- Process purchasing requests, invoices, reimbursements, and other financial transactions in accordance with institutional policies.
- Monitor office supplies and coordinate purchasing and inventory.
- Organize hiring activities, onboarding, and administrative personnel processes.
- Coordinate travel arrangements and process travel reimbursements.
- Prepare reports, correspondence, presentations, and other business documents.
- Perform other duties as assigned.
Benefits
- health benefits for staff and their family with access to the renowned university medical network
- eligibility for retirement plans with employer contributions
- tuition benefits for staff and their family
- free Professional Development classes
- central Los Angeles location with easy access to commuter trains, buses and free tram pick up services
- discounts to sporting and other campus events
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Job Search Resources
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