Office Manager

Allegiance Industries•Columbia, SC

About The Position

The Office Manager coordinates and maintains daily office operations and provides administrative support across departments. This role serves as a central resource for office needs, supporting organizational efficiency through scheduling, supplies, records, communications, vendor coordination, and other administrative tasks. Responsibilities include administrative management, HR support, and payroll and financial support. The Office Manager helps ensure the office is clean, safe, and functional; coordinates visitors, access, vendors, supplies, maintenance, deliveries, mail, and office events; supports onboarding and HR systems; and assists with budgets, timesheets, payroll reporting, invoices, credit cards, checks, forms, and data entry. Other duties and special projects may be assigned.

Requirements

Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Problem-solving and decision-making skills.
Proficiency with Microsoft Office.
Basic budgeting skills.
Ability to multitask and prioritize.

Responsibilities

Ensure the office is clean, safe, and functional.
Greet visitors, clients, and vendors, and coordinate building access.
Manage office supplies and equipment, including ordering as needed.
Coordinate office maintenance and repairs.
Manage deliveries by organizing, scheduling, packaging, shipping, and notifying staff when packages arrive.
Serve as the main point of contact for vendors and service providers.
Organize office events and coordinate calendars, supplies, and meals.
Sort and distribute mail.
Complete errands as needed, such as DMV visits, weekly PO Box mail pickup, and county tax payments.
Answer incoming calls and maintain physical and digital filing systems.
Assist with new site setup, including adding job and location information to HRSI, maps, and SharePoint.
Assist with onboarding, including scheduling drug screens and organizing specialized training.
Coordinate participation in external groups, including electrical apprenticeship.
Manage and create system users and train them.
Create geofences and manage push reports as needed.
Reconcile insurance invoices and create and submit the monthly newsletter.
Update monthly budgets in Paycom.
Assist with timesheets and weekly certified payroll reports, including mailing and online submissions.
Scan invoices to files, review and administer credit cards, and mail weekly checks.
Complete credit reference requests, new customer forms, and sales RFPs.
Perform data entry and special projects as assigned.