Office Manager

Current • Tucson, AZ

7d • Onsite

About The Position

The Office Manager oversees the daily administrative operations of Cutler Advisors in Tucson, Arizona, and serves as the primary HR resource for employees. The role supports efficient office operations, firm leadership, a professional client experience, and compliance with employment policies and procedures. It supervises front desk operations, manages office resources, coordinates vendors, and helps foster a positive workplace culture.

The position includes office management, human resources, and firm operations responsibilities. The Office Manager coordinates recruiting and employee lifecycle processes, supports employee relations and benefits administration, maintains office and HR records, and assists leadership with operational initiatives and process improvements. The role requires discretion in handling employee, client, and firm information.

The role is suited to someone who enjoys building efficient processes, supporting employees, and creating a well-organized, client-focused office environment. Compensation includes base salary and benefits. New hire offers depend on experience, expertise, geographic location, and internal pay equity.

Requirements

• At least 5 years of office management and/or human resources experience.
• Strong knowledge of employment laws and HR best practices.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Proficiency with Microsoft Office 365 and HR/payroll software.
• Ability to maintain discretion and confidentiality.

Nice To Haves

• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• HR certification such as SHRM-CP, PHR, or equivalent preferred.
• Experience in a professional services, tax, accounting, or legal environment is highly desirable.
• Leadership and team development skills.
• Conflict resolution and employee relations skills.
• Project and workflow management skills.
• Vendor and facilities management skills.
• Policy development and implementation skills.
• Process improvement skills.
• Excellent communication.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Oversee daily office operations to ensure efficiency and professionalism.
• Develop and improve office procedures and workflows.
• Manage office supplies, equipment, and inventory.
• Coordinate maintenance, repairs, and office vendors.
• Manage relationships with IT, office equipment, cleaning service, and building management providers.
• Maintain organized office records and administrative documentation.
• Coordinate office events, meetings, and employee activities.
• Serve as the primary HR contact for employees and managers.
• Coordinate recruiting, interviewing, onboarding, and offboarding.
• Administer employee orientation and maintain personnel files.
• Ensure compliance with federal, state, and local employment laws.
• Assist leadership with employee relations, coaching, performance management, and conflict resolution.
• Maintain the employee handbook, policies, and HR documentation.
• Coordinate benefits administration and open enrollment activities.
• Track employee training.
• Support leadership with operational initiatives and special projects.
• Assist with facilities planning and office organization.
• Monitor administrative office purchases within established guidelines.
• Recommend process improvements to increase efficiency and enhance the employee experience.
• Maintain confidentiality of employee, client, and firm information.

Benefits

• Health insurance, with options for fully paid employee-only coverage.
• Dental insurance, with options for fully paid employee-only coverage.
• Vision insurance.
• Company-paid life insurance.
• Company-paid long-term and short-term disability insurance.
• Supplemental life insurance, critical illness, and accident insurance.
• Classic Safe Harbor 401(k) plan with employer contributions.
• Professional growth, learning, and development opportunities, including access to Becker and LinkedIn Learning.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed