Office Manager Jobs

About The Position

Requirements

• At least 3 years of experience in office management, workplace or facilities management, or senior administrative or executive support.
• Experience managing vendors and budgets, including negotiating contracts and making independent purchasing decisions.
• Event-planning experience, from small team gatherings to larger leadership or client events.
• Confidence setting expectations with senior stakeholders while maintaining strong relationships.
• Strong organizational skills and ability to manage multiple stakeholders, vendors, and priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, and Excel), Teams, and workspace or facilities software.
• High degree of discretion and professionalism when handling sensitive information.
• Self-starter who enjoys working in the office every day and can work independently with minimal day-to-day supervision.
• Ability to occasionally lift or move office supplies and event materials weighing up to 25 pounds.
• Full-time, in-office presence five days a week at the shared office location.

Nice To Haves

• Experience with Ramp or similar expense tools.
• Experience in a professional services or multi-company environment.

Responsibilities

• Own day-to-day shared-office operations, including opening and closing procedures, facilities issues, and the overall workplace experience.
• Coordinate incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and shipment.
• Identify and resolve routine facilities and operational issues, coordinating repairs and service requests with building management and vendors.
• Develop, recommend, and enforce shared office policies and ground rules in partnership with the office committee.
• Prioritize competing requests across Current and its sister companies, balancing needs fairly and escalating issues that require leadership input.
• Manage relationships with building management, the landlord, and facilities vendors, including cleaning, maintenance, security, parking, and catering.
• Make purchasing decisions and commit organizational spend for supplies, services, catering, and events within approved budgets.
• Monitor and replenish office supplies and kitchen and breakroom inventory; coordinate equipment purchases and replacements.
• Own the office budget and monthly catering budget within approved limits.
• Administer the workspace reservation app, maintain availability and seating information, and manage or override bookings for desks, offices, and conference rooms.
• Manage access to and scheduling for restricted spaces, including the boardroom, main conference room, and training room.
• Partner with IT on workstation setup, meeting room technology, and equipment needs; coordinate room setups and ensure spaces are ready for daily use.
• Plan and run office events, leadership meetings, and employee appreciation activities, including budget, vendors, catering, and logistics.
• Support event-planning needs across the broader organization as capacity allows.
• Provide executive support to on-site leaders, including complex scheduling, correspondence, meeting coordination, travel and hotel arrangements, and off-site meeting logistics.
• Coordinate on-site new-hire logistics with each company’s HR team, including badge and building access, workspace readiness, welcome materials, and office tours.
• Welcome visitors, clients, and guests, coordinate their arrival with the appropriate host, and escort or direct them to their destination.
• Track and help resolve office compliance items, including safety and workers’ compensation inspections, required postings, and licensing, in partnership with HR and Risk.
• Maintain emergency procedures and building safety information, and serve as the on-site point of contact during building issues.

Benefits

• Health insurance, with options for fully paid employee-only coverage.
• Dental insurance, with options for fully paid employee-only coverage.
• Vision insurance.
• Company-paid life insurance.
• Company-paid long-term and short-term disability insurance.
• Supplemental life insurance, critical illness, and accident insurance.
• Classic Safe Harbor 401(k) plan with employer contributions.
• Professional growth, learning, and development opportunities, including access to Becker and LinkedIn Learning.