Business Office Manager

Castle Healthcare•Indianapolis, IN

5d•Onsite

About The Position

The Business Office Manager assists with the facility’s day-to-day accounting functions in accordance with acceptable accounting and cost-reimbursement principles for nursing facility operations, and as directed by the Administrator, Director of Finance, or Accountant. The role supports accounting procedures, accounts receivable, financial reporting, resident fund accounting, and the facility’s accounting systems. It also performs secretarial functions as needed and helps maintain resident rights and the confidentiality of resident information.

Requirements

High school diploma or equivalent.
At least three years of experience in long-term care.
Experience with the Medicaid application process and Medicare.
Ability to speak and write English in an understandable manner.
Ability to push, pull, move, and/or lift at least 25 pounds to a height of at least five feet and carry or move that weight at least 50 feet.

Responsibilities

Assist with the day-to-day functions of the accounting department and implement its written policies and procedures.
Help standardize how accounting work is completed.
Forward invoices to appropriate department personnel for payment approval and communicate with suppliers or vendors about invoice errors or questions.
Maintain copies of charge slips, debits, credits, and other items issued to each resident.
Monitor and collect accounts receivable and report delinquent accounts to the Accountant, Director of Finance, or Administrator.
Assist in balancing accounts receivable, including running tapes and verifying computer printouts.
Assist with monthly financial statements, including balance sheets and income and expense reports.
Prepare and mail statements.
Make written and oral reports or recommendations to the Accountant concerning accounting functions.
Assist with bank-statement reconciliation, trial balances, and financial and statistical reports as directed.
Perform computer and data-processing functions as necessary, and develop and use computer reports and output.
Ensure resident admission contracts are signed and appropriately filed.
Follow resident fund accounting procedures and provide residents with quarterly accounting of funds managed by the facility.
Assist with planning and implementing changes to the accounting system as necessary or directed.
Perform secretarial functions as necessary or directed.
Attend workshops, seminars, and facility mandatory in-service training to stay current in the long-term care field and maintain professional status.
Request repairs for office equipment as necessary.
Maintain confidentiality of resident care information, including protected health information, and report known or suspected unauthorized disclosures.
Help ensure residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are maintained.
Move intermittently throughout the workday and, when necessary, assist with resident evacuation during emergencies.