Office Manager
Qumulo • Seattle, WA2d • Onsite
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Office Manager
Qumulo•Seattle, WA
•Onsite
About The Position
As our Office Manager you'll own Qumulo's in-office experience for employees and guests: snacks, kitchens and coffee, badges and building access, office events, catering, the front desk where everyone starts their day, and the vendors behind it all. Our ideal Office Manager will be passionate about creating a great experience and thrive in the autonomy of running our office. This is one of our most visible jobs at HQ and has the freedom to be creative. How our space feels and all the little things people look forward to are yours to shape. You'll also have the opportunity to work with the Executive team, Marketing, HR, and Finance on a range of office projects. This role is on-site five days a week, with health, dental, and vision, pre-IPO stock options, and a fully funded ORCA card or on-site parking.
Requirements
- 2+ years in office management, reception, operations, administration, or equivalent experience
- Comfort with everyday office technology so you can restart a printer or conference room without waiting on IT
- Proficiency with Google & Microsoft office suites, Slack, expense reporting tools like Coupa or Concur, and the confidence to pick up new tools quickly.
- A track record of running multiple concurrent projects within timeframe and budget
- Attention to detail, organizational planning, and the ability to work independently and prioritize your own day
- Thoughtful written and verbal communication to work well with a range of personalities
- A proactive streak that has you chasing down problems before anyone assigns them to you
- Composure and a sense of humor when several things need attention at once
- Discretion with confidential and sensitive information
- Availability to help with events during the day (and occasionally evenings or weekends) as needs require
- Ability to move up to 50 lbs, with or without reasonable accommodation
- Able to work Monday-to-Friday on-site in downtown Seattle
Nice To Haves
- Bonus if you use AI tools like Claude or ChatGPT to speed up routine work like drafting an email or learning how to do something new
Responsibilities
- Own the front desk and guest experience and ensure every visitor, candidate, and staff-member feels genuinely welcome at HQ
- Plan and run the events that give our office personality, including all-hands meetings, holiday decorating, and celebrations when there's something worth marking
- Coordinate catering for meetings and events including setup and cleanup when needed
- Keep the kitchens, drink, and snack areas across floors stocked and clean
- Order snacks, coffee, beverages, and office supplies, and own the vendor relationships behind them
- Be the person people come to when something in the office isn't working or needs improvement, diagnosing the problem and working out the fix yourself where you can
- Manage building and parking access and badges for staff
- Receive deliveries and handle outgoing mail
- Partner with the Executive Assistants, Marketing, and other teams on projects and employee events
Benefits
- health, dental, and vision
- pre-IPO stock options
- fully funded ORCA card or on-site parking
- Flexible time-off policy
- HSA and PPO health insurance options
- 401(k) plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Job Search Resources
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