Office Manager Jobs

About The Position

Requirements

• Education equivalent to completion of high school, including course work in standard business practices and typing
• Any combination of acceptable education and experience which has provided the knowledges, skills and abilities cited above
• Knowledge of clerical practices and procedures governing filing, receptionist and similar office procedures commonly employed in administrative, professional and/or judicial offices
• Knowledge of English usage, grammar, spelling and punctuation as used in judicial office
• Basic knowledge of formats, language, terminology, source documents, and similar requirements used in producing typed copy in the assigned office or organization
• Basic knowledge of procedural and processing requirements governing work operations in the assigned office or organization
• Skill in operating typewriter in order to produce draft and final copy
• Ability to learn the uses and operations of Word and/or other computer applications to produce draft and final copy
• Ability to establish and maintain effective working relationships with associates, callers, visitors, clients and representatives of other offices
• Ability to organize workload, establish priorities and complete clerical processing requirements

Responsibilities

• Types various materials produced within the office, including narrative briefs, depositions, adjudications, agreements, memoranda, opinions, orders, and general correspondence
• Reads rough copy for legibility and understanding of format requirements; questions originator about unclear words or lack of understanding; checks basic spelling and grammar; verifies originator’s intent in instances of ambiguous or inconsistent content or language; proofreads typed material; makes corrections and/or notes same depending on need for further revision on part of originator
• Drafts and types form letters, memoranda and similar items for higher level clerical, technical, administrative and professional staff
• Operates word processing equipment or electronic typewriters with memory and other word processing capabilities, enters data into JCMS and/or CPCMS systems or other computer generated reports
• Receives and reviews incoming materials, applications, forms and similar submissions for completeness; determines accuracy, timeliness and other requirements for action
• Completes forms, applications and similar documents from information provided by higher level co-workers, visitors, clients, callers and others; insures completeness of such information and presence of required supporting documents; identifies appropriate response, action or referral; makes notes of need for additional information, verification or other references; compares documents against established requirements; approves and/or recommends approval for action or subsequent processing; keeps records of activities on regular basis; assembles regular reports of such activities
• Greets visitors to the office and/or answers telephone calls; determines nature of business; provides information about organization, procedural requirements in assigned area, other sources of assistance and similar matters; refers caller to individual and/or office, both within and outside of assigned organization, best able to provide additional assistance; directs visitors to individual or office needed or sought; personally secures answers to factual questions and provides information and/or explanation
• Receives incoming mail; distributes to addressee or individual staff member for further review and/or action
• May determine need for supplies and/or similar administrative requirements; completes administrative forms for submission to central offices; makes copies of documents for records keeping, distribution or other purposes; may operate other standard office equipment; hand carries mail and other material to other offices; files material; retrieves files as requested; posts information form source documents to ledgers, logs, dockets and similar records keeping systems
• Performs related work as required
• Perform other duties as assigned

Benefits

• Starting Compensation: $35,217.00/Annually
• Job security and stability
• Growing community and a team that supports you
• Level up your career through a large network and specialty training
• Comprehensive benefits
• Paid time off
• Health insurance
• Flexible healthcare plans
• Employee assistance program
• Tuition reimbursement
• Voluntary vaccination against Hepatitis B (if identified as having potential for exposure)