Office Manager - Temporary

University of Miami • Coral Gables, FL

2d

About The Position

The Office Manager manages office functions such as clerical work, data maintenance, and department operations. The role establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations. It oversees office operations, records management, office systems and equipment, policies, staffing, reporting, budgeting support, and internal controls. Duties may vary by department, and additional responsibilities may be assigned as needed.

Requirements

• High school diploma or equivalent, or relevant experience, certification, or license.
• Minimum 5 years of relevant experience.
• Operational management skills to optimize day-to-day operations and processes.
• Ability to implement organizational effectiveness and engagement strategies and manage change.
• Knowledge of financial operations and management.
• Ability to build and maintain a cohesive, productive team and positive working relationships, and to collaborate with others.
• Proficiency with office software, technology, and relevant computer applications.
• Strong verbal and written communication skills.

Responsibilities

• Manage office operations and procedures, prepare payroll, control correspondence, design filing systems, review and approve supply requisitions, and assign and monitor clerical functions.
• Define procedures for the retention, protection, retrieval, transfer, and disposal of records.
• Plan and implement office systems and layouts, and oversee equipment procurement to maintain office efficiency.
• Develop and implement office policies and procedures, measure results against standards, and make necessary adjustments.
• Schedule and assign employees and follow up on work results.
• Review and analyze special reports, summarize information, and identify trends to keep management informed.
• Recruit, select, orient, and train office staff; coach, counsel, and discipline employees; and plan, monitor, and appraise job results.
• Assist with budget preparation, schedule expenditures, analyze variances, and initiate corrective actions as necessary.
• Assess the effectiveness of internal controls and ensure compliance with University policies and procedures.
• Ensure employees are trained on applicable controls, policies, and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED