Office Manager - Temporary

University of Miami • Coral Gables, FL

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About The Position

The Office Manager oversees a variety of office functions, including clerical work, data maintenance, and department operations. The role establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations. It also supports office staffing, financial objectives, records management, internal controls, and compliance with University policies and procedures. Duties may vary according to departmental needs, and other consistent responsibilities may be assigned.

Requirements

• High school diploma or equivalent, or relevant experience, certification, or license.
• Minimum 5 years of relevant experience.
• Knowledge of operational management and the ability to optimize day-to-day operations and processes.
• Ability to implement organizational effectiveness and engagement strategies and manage change.
• Knowledge of financial operations and management.
• Ability to build and maintain a cohesive, productive team, positive working relationships, and collaborative partnerships.
• Proficiency with office software, technology, and relevant computer applications.
• Strong verbal and written communication skills.

Responsibilities

• Manage office operations and procedures, prepare payroll, control correspondence, design filing systems, review and approve supply requisitions, and assign and monitor clerical functions.
• Define procedures for the retention, protection, retrieval, transfer, and disposal of records.
• Plan and implement office systems and layouts, and oversee equipment procurement to maintain office efficiency.
• Develop and implement office policies and procedures, measure results against standards, and make adjustments as needed.
• Schedule and assign employees, then follow up on work results.
• Review and analyze special reports, summarize information, identify trends, and keep management informed.
• Recruit, select, orient, and train office staff; coach, counsel, and discipline employees; and plan, monitor, and appraise job results.
• Assist with budget preparation, schedule expenditures, analyze variances, and initiate corrective actions as necessary.
• Establish and continually assess internal controls and compliance with University policies and procedures, and ensure employees are trained on relevant controls and policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED