Office Manager (Cape Canaveral, FL)

Mano Lani•Cape Canaveral, FL

3d•$67,000 - $76,211•Onsite

About The Position

Mano Lani LLC is hiring an Office Manager to provide independent daily administrative, records management, and coordination support to an assigned Strategic Systems Programs (SSP) Headquarters branch in Cape Canaveral, Florida. This full-time, onsite role is scheduled for 40 hours per week. The Office Manager prepares technical correspondence and reports used by leadership in decision-making, coordinates major meetings, and processes security information according to SSP security policy. The position calls for an experienced administrative professional who exercises sound judgment, works independently with limited direction, solves problems, and meets strict deadlines. The employee completes required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provides certificates of completion. Duties also include arranging travel, preparing official correspondence and business documents, managing calendars and meetings, responding to inquiries, assembling briefings and presentations, supporting routine office operations, and processing mail according to SSP guidelines. The role requires U.S. citizenship and the ability to possess and maintain an active Secret security clearance, as well as the ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities. Work may involve extended sitting or standing, computer use, bending, reaching, kneeling, moderate to long-distance walking, and lifting up to 40 pounds. Mano Lani LLC notes that duties and qualifications may change according to business needs and is an equal opportunity employer.

Requirements

U.S. citizenship.
Ability to possess and maintain an active Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
At least 4 years of administrative experience, including prior support to an office, Senior Executive Service (SES) members, or other executives.
Experience scheduling appointments and handling professional emails.
Professional judgment and initiative, and ability to work independently and as part of a team under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree.

Responsibilities

Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS, and provide certificates of completion.
Book travel in DTS in accordance with SSP travel policies and procedures.
Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
Plan and run meetings, including setting objectives, preparing agendas, inviting attendees, taking and distributing minutes, and following up on action items.
Schedule conference rooms, conference calls, and video teleconferences (VTCs).
Maintain detailed work-unit calendars, prioritize appointments, and reschedule or decline appointments and invitations as needed.
Prepare responses to outside inquiries about assigned projects and compile briefing and presentation materials from multiple sources.
Handle routine office operations, including ordering supplies, monitoring printer stations, and updating phone rosters.
Process mail according to SSP correspondence guidelines.
Provide daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.