Office Coordinator Jobs

About The Position

Requirements

• Prior experience in office administration, coordination, or a similar role; candidates with less experience but a strong track record of initiative are encouraged to apply.
• Self-starter who takes initiative and follows through without close management.
• Ability to thrive in a dynamic environment where priorities shift.
• Strong organizational and communication skills.
• Professional and personable with internal teams and external vendors.
• Reliable and detail-oriented, with consistent follow-through on commitments.
• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and MS Forms.
• Comfortable with general technology and audio/visual setup, and able to learn unfamiliar tools independently.
• Must be legally authorized to work in the United States without company sponsorship now or in the future.

Responsibilities

• Greet and assist employees, visitors, and callers.
• Handle office opening and closing procedures and maintain building security protocols.
• Keep office materials, pantry, and beverage supplies stocked through online orders and occasional store runs.
• Maintain shared spaces, including reception, break rooms, the kitchen, and conference rooms.
• Coordinate logistics for team lunches, meetings, and vendor deliveries, including setup and cleanup.
• Help plan and execute team events and office activities.
• Manage relationships with building vendors and maintenance contractors, from scheduling through project wrap-up.
• Handle incoming mail, packages, and post office coordination.
• Manage office operational planning and documentation, including conference room bookings, shared desk scheduling, and training coordination; support the facilities budget.
• Assist with data entry, ad hoc projects, and general operations support as needed.