Office Coordinator/Manager

Concord USA•Parkville, MO

2d•Onsite

About The Position

Concord is seeking a part-time Office Coordinator/Administrator to support daily operations at its onsite Kansas City office in Parkville, Missouri. This hands-on role includes front desk responsibilities, facilities coordination, and team event planning. The ideal candidate is organized, dependable, proactive, and able to manage multiple priorities in a dynamic environment. Concord’s in-office environments support connection, development, and team culture.

Requirements

Prior experience in office administration, coordination, or a similar role; candidates with less experience but a strong track record of initiative are encouraged to apply.
Self-starter who takes initiative and follows through without close management.
Ability to thrive in a dynamic environment where priorities shift.
Strong organizational and communication skills.
Professional and personable with internal teams and external vendors.
Reliable and detail-oriented, with consistent follow-through on commitments.
Proficient in Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and MS Forms.
Comfortable with general technology and audio/visual setup, and able to learn unfamiliar tools independently.
Must be legally authorized to work in the United States without company sponsorship now or in the future.

Responsibilities

Greet and assist employees, visitors, and callers.
Handle office opening and closing procedures and maintain building security protocols.
Keep office materials, pantry, and beverage supplies stocked through online orders and occasional store runs.
Maintain shared spaces, including reception, break rooms, the kitchen, and conference rooms.
Coordinate logistics for team lunches, meetings, and vendor deliveries, including setup and cleanup.
Help plan and execute team events and office activities.
Manage relationships with building vendors and maintenance contractors, from scheduling through project wrap-up.
Handle incoming mail, packages, and post office coordination.
Manage office operational planning and documentation, including conference room bookings, shared desk scheduling, and training coordination; support the facilities budget.
Assist with data entry, ad hoc projects, and general operations support as needed.