Office Coordinator/Manager

Concord USA•Parkville, MO

3d•Onsite

About The Position

Concord is seeking a part-time Office Coordinator/Administrator to support the daily operations of their Kansas City office, located in Parkville. This is a hands-on role encompassing front desk responsibilities, facilities coordination, and team event planning. The ideal candidate is organized, dependable, and able to manage multiple priorities in a dynamic environment. A proactive mindset and strong sense of ownership are essential to success in this role.

Requirements

Prior experience in office administration, coordination, or a similar role
Self-starter who takes initiative and follows through without needing to be closely managed.
Ability to thrive in a dynamic environment where priorities shift and no two days look the same.
Strong organizational and communication skills; professional and personable with both internal teams and external vendors.
Reliable and detail-oriented — consistently follows through on commitments.
Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, MS Forms).
Comfortable with general technology and audio/visual setup; if a tool is unfamiliar, demonstrates the initiative to learn it independently.

Nice To Haves

candidates with less experience but a strong track record of initiative are encouraged to apply.

Responsibilities

Greet and assist employees, visitors, and callers; be the first friendly face (or voice) people encounter.
Handle office opening and closing procedures, while maintaining building security protocols.
Keep supplies stocked, including office materials, pantry, and beverage, through online orders and occasional store runs.
Keep shared spaces tidy and functional: reception, break rooms, kitchen, and conference rooms.
Coordinate logistics for team lunches, meetings, and vendor deliveries — including setup and cleanup.
Help plan and execute team events and office activities that bring people together.
Manage relationships with building vendors and maintenance contractors, from scheduling through project wrap-up.
Handle incoming mail, packages, and post office coordination.
Drive office operational planning and documentation — conference room bookings, shared desk scheduling, training coordination, etc. — and support the facilities budget.
Pitch in on data entry, ad hoc projects, and general operations support as needed.