Office Coordinator/Manager

quadric•Burlingame, CA

3d•$70,000 - $90,000•Onsite

About The Position

Quadric is seeking a highly organized and efficient Office Manager to join our team. This role is crucial for creating a positive and productive work environment. The Office Manager will be the first point of contact for visitors, manage daily office operations, coordinate with vendors, maintain inventory, and provide administrative support to the team. This position requires a proactive individual who thrives in a dynamic environment and enjoys making people feel welcome.

Requirements

2+ years of workplace and/or administrative experience
Available to be in our Burlingame, CA office 5 days a week starting at 9am
Strong organizational and multitasking skills
Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors.
Proficiency in Technology and AI savvy (including Google Workspace, Microsoft Office, Claude/Codex, etc)
Ability to work independently and prioritize tasks
Attention to detail and problem solving skills

Nice To Haves

IT & AV expertise/networking knowledge

Responsibilities

Manage office needs, including IT/AV issues, scheduling executive meetings, coordinating lunch deliveries, and making travel arrangements for staff.
Manage office calendars and coordinate conference room usage.
Handle all incoming and outgoing mail, shipping, and package receiving.
Own office supplies and equipment inventory, including tracking, restocking, and ensuring items are in working order.
Act as the liaison with building management, vendors, and service providers for repairs and facility maintenance.
Plan, budget for, and execute team-building events, lunch & learns, happy hours, and customer events.
Partner with the People team on new teammate onboarding, including setting up workstations, managing office desk layouts, leading office orientations, and equipment inventory.

Benefits

Medical, dental, and vision insurance from day one - Premiums covered at 99% for Employees
Company-paid life Insurance
Voluntary supplemental life insurance
STD + LTD insurance
Commuter support including parking or Caltrain reimbursement
FSA + HSA
Equity with the business
Paid Parental Leave
401(k) Retirement Plan
Flexible PTO
Winter holiday shutdown
Catered lunch each day in our office