Office Coordinator

Eau Claire Ford Lincoln•Eau Claire, WI

10h•Onsite

About The Position

Eau Claire Ford Lincoln Quick Lane is looking for an organized, dependable, and proactive Office Coordinator to help keep our dealership running smoothly. This position is perfect for someone who enjoys creating order, noticing what needs to be done, and helping others. The Office Coordinator will support our leadership and accounting teams by taking ownership of the everyday details that make our workplace organized, welcoming, and enjoyable. No two days will look exactly the same. We’re looking for someone who can see that supplies are running low, a shared space needs attention, or an upcoming employee event needs coordination and take care of it without waiting to be asked.

Requirements

Highly organized and attentive to detail
Dependable, trustworthy, and consistent
Friendly and comfortable working with people throughout the dealership
Self motivated and able to recognize what needs to be done
Willing to take ownership of tasks from beginning to end
Able to prioritize when several requests come up at once
Comfortable performing a mix of administrative and hands on tasks
Able to maintain confidentiality and use good judgment
Basic computer skills, including email, Microsoft Word, and Excel
Valid driver’s license and acceptable driving record

Nice To Haves

Previous administrative, office coordination, hospitality, retail, or event planning experience is helpful but not required

Responsibilities

Maintain a clean, organized, and welcoming office environment
Monitor and order office, kitchen, restroom, and dealership supplies
Restock paper products, soap, beverages, snacks, and other shared supplies
Load and unload the dishwasher and keep employee kitchen and break room areas organized
Keep shared spaces, conference rooms, supply areas, and employee areas presentable
Sort and distribute incoming mail and deliveries
Prepare outgoing mail and packages
Coordinate dealership lunches, potlucks, celebrations, employee events, and recognition activities
Assist with birthdays, anniversaries, new hire welcomes, and other team initiatives
Run occasional local errands and pick up supplies
Maintain dealership calendars, sign up sheets, lists, and internal communications
Help prepare meeting spaces and materials
Assist with basic data entry, filing, scanning, copying, and document organization
Communicate with vendors and coordinate routine office related services
Help with seasonal decorating and dealership event preparation
Identify small workplace needs and follow through on solutions
Provide general administrative support to the leadership and accounting teams
Assist with other projects and tasks as needed