Office Coordinator

BrightSpring Health Services • Louisville, KY

13d

About The Position

The Office Coordinator supports business operations through payroll, timekeeping, mileage documentation, general office administration, purchase-card management, and property-related paperwork. The role processes and distributes payroll materials, reviews and submits approved time and mileage documents, prepares and distributes labor-management reports, maintains office supplies and equipment coordination, reconciles purchase-card receipts, and submits source forms for property updates. Other tasks may be assigned.

Requirements

• High school diploma or GED equivalent.
• Two years of related office management or bookkeeping experience.
• Proficiency with Microsoft Word and Excel.

Nice To Haves

• Human Resources experience preferred.

Responsibilities

• Process payroll according to the operations payroll schedule, distribute payroll checks, and communicate payroll discrepancies to the Business Center.
• Collect and review employee punch correction forms and/or manual time sheets, obtain supervisor approval as needed, and submit approved documents to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute them to supervisors for review.
• Generate and distribute other Workforce Timekeeper or labor-management reports at the assigned frequency.
• Collect and review employee mileage forms, obtain supervisor approval as needed, and submit approved documents to the Business Center weekly.
• Perform general office duties, including preparing correspondence and memos, ordering and maintaining office supplies, and coordinating office and equipment maintenance as needed.
• Maintain purchase cards and distribute them as needed; obtain weekly spend-down information and receipts from cardholders/users; reconcile receipts to bank statements and submit them to the Resource Center weekly.
• Prepare and submit source forms for new locations, relations, lease renewals, and other property updates.
• Perform other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED