Office Coordinator

CrossCountry Consulting•McLean, VA

12d•Onsite

About The Position

The Office Coordinator supports CrossCountry’s Tysons Corner headquarters and serves as its highly visible “face,” creating a welcoming, clean, organized, and productive environment for employees and visitors. The role is suited to someone who thrives in a fast-paced setting, adapts to shifting priorities, and brings a service mindset, attention to detail, urgency, and proactive problem-solving skills. The position involves frequent interaction with executives, employees, external vendors, candidates, and guests. This is an onsite role, Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility to support meetings and events before or after regular hours. It also provides support to one or two executives and the DC Managing Partner as needed. The role requires frequently walking, standing, kneeling, reaching, squatting, stooping or bending, and lifting and carrying objects up to 30 pounds.

Requirements

At least two years of related business experience.
Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
Excellent presentation, verbal, and written communication skills.
Ability to thrive in a fast-paced environment and demonstrate urgency, accountability, and ownership from start to finish.
Ability to proactively manage multiple priorities, anticipate needs, adapt to changing business demands, and maintain organization and attention to detail.
Comfort working with senior executives and managing high-visibility headquarters activities with professionalism, discretion, and confidence.
High energy, enthusiasm, and an entrepreneurial spirit; creativity, self-confidence, and flexibility.
A great sense of humor.
Ability to work onsite Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility for before- or after-hours meetings and events.
Ability to frequently walk, stand, kneel, reach, squat, stoop or bend, and lift and carry objects up to 30 pounds.

Nice To Haves

Related business experience within a professional services firm or similar environment.

Responsibilities

Serve as the primary point of contact for the Tysons Corner headquarters; welcome employees, candidates, vendors, and guests; manage office badges and gym waivers; and respond to day-to-day office needs.
Oversee the daily office experience and keep workspaces, kitchens, conference rooms, coffee and snack stations, and shared areas clean, organized, stocked, and ready for use.
Manage inventory and ordering of office, kitchen, meeting, and event supplies, and maintain organized storage areas.
Manage office space configurations, equipment, and technology needs; work with IT and building management to resolve issues.
Coordinate conference rooms and provide end-to-end support for leadership meetings, including room setup, technology testing, supplies, catering, troubleshooting, and before- or after-hours coverage as needed.
Plan and support bi-weekly office lunches, local off-site meetings, charitable initiatives, celebrations, employee gifts, and other engagement activities.
Collaborate with Office Coordinators and Executive Assistants across offices to share information, coordinate firmwide activities, provide backup coverage, and maintain a consistent employee and guest experience.
Manage building and vendor relationships and contracts, including parking, Datawatch badge management, and other office service providers.
Maintain office policies and resources, including the Company Contact List, Emergency Response Plan, and Employee Office Expectations; partner with office leadership and the Business Manager to support compliance.
Support one to two executives and the DC Managing Partner as needed with scheduling, meeting logistics, catering, supplies, room coordination, and assigned Partner expense reports.
Ensure Tysons office new hires are included in firmwide Town Halls and support other firmwide and Organizational Development needs as requested.
Own ad hoc operational projects and tasks, including record keeping, preparing and printing training materials, gift ordering, and other evolving headquarters needs.