Office Coordinator

Kobalt Music•Nashville, TN

2d•Onsite

About The Position

Kobalt Music is hiring a service-driven and committed Office Coordinator to act as our receptionist, as well as overall facilities point-person onsite in the Nashville office 5 days a week. Reporting into the General Manager and Senior Vice President of Creative, an ideal candidate has a track record of juggling multiple priorities while maintaining great communication and professionalism with all levels and areas of an organization. This is a great opportunity for someone highly organized with experience of working in similar fast-paced roles and is passionate about transforming the industry, providing an alternative to the music industry model.

Requirements

Proven experience working in a similar position in Facilities and/or Office Management.
Service-oriented with outstanding written and verbal communication skills.
Solid people and customer service skills.
Proactive self-starter with strong attention to detail.
Excellent follow-through and problem-solving skills.
Ability to multitask.
Must be able to lift and move light objects (up to approx. 25lbs in weight).
Able to walk, sit, and stand for longer periods of time.
Computer proficient with good working knowledge of Google GSuite.

Nice To Haves

Experience working with contractors/external vendors is a plus.

Responsibilities

Provide receptionist coverage including greeting visitors, answering phones, and generating internal/external correspondence.
Ensure the kitchen is clean, orderly, and properly stocked at all times.
Wipe down counters and tables in common areas, kitchen, and conference rooms.
Start dishwasher(s) at the end of each day and empty dishwasher(s) every morning.
Keep main areas organized and ensure office snacks, beverages, and pantry are restocked on a daily basis.
Welcome guests and writers to the Kobalt office, ensuring they have a good first impression of our company.
Act as a liaison with parking vendors for parking access.
Assist in ordering office supplies and managing inventory.
Ensure that all new employees are set up with required credentials, key card access, office space, equipment, and supplies.
Help coordinate office attendance with employees and ensure desks are booked in Envoy.
Assist with the planning and execution of Staff Office Events, including set-up and breakdown (e.g., artist performances, staff socials, lunches, company all-hands meetings).
Coordinate various meetings, conference calls, and schedules, along with monitoring artist calendars.
Raise invoices/POs for all building/facilities-related work/vendors.
Participate in the planning and execution of various personnel moves in and around the building and offsite locations as needed.
Assist in unpacking boxes and delivering items/mail to the appropriate person.
Interact with employees and building facilities representatives to coordinate addressing issues, maintenance requests, and corrective measures.
Assist with general handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, putting small furniture items together, fixing broken desks and office chairs, and changing light bulbs.