Office Coordinator

St. John Properties, Inc.• Frederick, MD, US, MD

26d•$60,000 - $75,000•Onsite

About The Position

The Office Coordinator supports daily office operations for St. John Properties’ Virginia and Central Maryland region. This role requires a highly organized, proactive, and detail-oriented individual with strong communication, multitasking, and problem-solving skills. Responsibilities include helping to maintain an efficient, organized, and professional office environment, as well as providing administrative support to the Regional Partner and the Development, Construction, Leasing, and Property Management departments.

Requirements

3–5 years of relevant experience
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work independently, take initiative, solve problems, and produce quality work
Ability to handle confidential information with discretion
Strong prioritization skills, ability to meet deadlines, and demonstrate consistent follow-through
Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
Reliable and punctual attendance
Valid driver’s license

Responsibilities

Manage front desk operations, including answering phones, greeting visitors, maintaining conference rooms and lobby areas, and coordinating coverage during absences
Complete monthly employee credit card expense reconciliations
Create, organize, and maintain confidential files and documents
Schedule and coordinate internal and external meetings
Oversee the office vehicle fleet, including maintenance, compliance, and availability
Track subscriptions and professional memberships
Manage the live-check process, including issuance, tracking, reordering, and accountability
Maintain kitchen, copier, work, and storage areas, ensuring cleanliness, organization, and adequate supplies
Order, stock, and track office supplies and inventory
Coordinate shredding and mail and package handling, including USPS, UPS, and FedEx
Manage employee keys, key fobs, and alarm system access
Oversee office equipment and phone systems, coordinating service and repairs as needed
Maintain and distribute employee phone lists, extensions, and emergency contact information
Update and maintain rent expiration reports in employee binders
Provide administrative support to the Regional Partner as needed
Maintain positive, professional relationships with clients, tenants, vendors, and suppliers
Perform other duties as assigned