Office Coordinator Jobs

About The Position

Requirements

• High School Diploma or GED
• Experience working in a construction or related industry
• Excellent judgment and discretion when interacting with others and in managing information
• Professional, organized, able to multitask
• Strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel
• Strong communication skills, both written and verbal
• Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the team
• Demonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriately
• Must be highly organized, flexible, deadline and detail oriented
• Excellent project management and communication skills
• Must be a self-starter, able to produce with limited supervision in a fast-paced environment
• Excellent interpersonal skills with the ability to build and maintain relationships both internally and externally
• When business critical issues arise, must be willing to work outside normal business hours
• Excellent writing, organizational, planning, and communication skills
• Ability to work in a deadline driven environment
• High energy, team oriented, data driven, and results focused
• Must be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software program

Nice To Haves

• BA/BS degree
• Bi-Lingual (Spanish/English)

Responsibilities

• Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals
• Answer phones, make copies, respond to emails, and resolve issues
• Receive and log inventory
• Compile reports on Excel, including production reports
• Extensive use of Google Earth to identify and chart project sites
• Track progress against production sites on wall maps
• Support financial processes and supply information as requested
• Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)
• Maintain contact lists for all managers and employees
• Responsible for building maintenance and security systems
• Build and maintain relationships with internal stakeholders
• Ensure a high level of internal client satisfaction
• Uphold and promote the company’s values
• Attend operational meetings as required
• Travel may be required for training
• Other duties as assigned