Marketing and Office Coordinator
About The Position
XSE Group is hiring an experienced marketing or administrative professional for a part-time, on-site role at its Middletown, Connecticut headquarters. The coordinator will produce marketing campaigns, collateral, and events using templates, brand standards, and AI-assisted tools, while also supporting executive scheduling, travel, expenses, and general office administration. The role works directly with the leadership team and involves varied responsibilities and meaningful ownership. Event weeks may require additional hours and occasional travel. The schedule is 9:00 a.m. to 2:00 p.m., Monday through Friday. Compensation is $25 to $30 per hour, based on experience. XSE Group describes itself as a Connecticut-founded, 40-year-old group of businesses spanning managed workplace technology, national wholesale distribution, private-label products, and equipment financing. The company is expanding its solutions, modernizing systems, and using AI across marketing, sales, and operations.
Requirements
- At least 2 years of experience in marketing coordination, event coordination, or administrative support.
- Working knowledge of Microsoft 365.
- A strong eye for detail and pride in polished, professional work.
- Excellent organization and the ability to manage several deadlines at once.
- Comfort working with vendors, coworkers, and leadership.
Nice To Haves
- Experience with HubSpot or a similar email marketing platform.
- Experience with PowerPoint, Canva, or a similar design tool.
- Interest in using AI tools to produce better work, faster.
- Experience coordinating trade shows or corporate events.
Responsibilities
- Produce flyers, sell sheets, and email campaigns using templates, brand standards, and AI-assisted tools.
- Build and schedule email campaigns in HubSpot.
- Coordinate trade shows and events, including vendors, logistics, booth materials, shipping, and post-event lead handoffs to sales.
- Make light updates to websites and online product listings.
- Maintain the marketing calendar.
- Manage executive calendars, meeting scheduling, and travel arrangements.
- Prepare and submit expense reports.
- Support general office administration and vendor coordination.
Benefits
- Company-sponsored 401(k)
- Paid time off
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
