Legal Receptionist Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Excellent oral and written communication skills.
• Attention to detail and accuracy.
• Confidentiality and strong judgment.
• Problem analysis and problem-solving skills.
• Professionalism.
• High initiative and a proactive nature.
• Willingness to perform tasks as assigned by a supervisor or firm leadership in support of the firm's growth and success.
• Proficiency in data entry and management.
• Strong computer and keyboarding experience.

Nice To Haves

• Previous experience in the legal, medical, or insurance industry.

Responsibilities

• Welcome clients, vendors, job applicants, and other visitors promptly and warmly, and connect them with the appropriate person.
• Offer refreshments to visitors and maintain a clean lobby, conference rooms, kitchen, restroom, and other common areas; keep the front area covered when stepping away.
• Contact and meet with clients as directed, including new clients and intakes.
• Contact third parties, such as medical providers and insurance companies, on behalf of clients.
• Complete matters assigned by Litigation Paralegals quickly, accurately, and thoughtfully, and advocate for clients with third parties as directed.
• Enter client and matter data accurately into Litify, and organize, save, and file matter-related documents.
• Draft, save, mail, fax, and email correspondence and supporting documents.
• Assist with preparing, filing, and serving pleadings.
• Assist with discovery, including preparing and completing skeleton forms and helping the Paralegal gather responsive documents.
• Assist with trial preparation, including assembling exhibits, witness binders, and appendices for depositions and court filings.
• Track case expenses, including medical expenses, copying, and postage, and enter them in Litify for each client.
• Assist with requesting Medicare and Medicaid liens.
• Provide Handling Attorney support as requested and as outlined in Litify Tasks.
• Complete tasks assigned by the Handling Attorney or Paralegal and Litify Matter tasks on time.

Benefits

• Optional companywide events, including crawfish boils, Christmas parties, and retreats.
• Company-paid short-term disability and life/AD&D insurance, subject to eligibility waiting periods.
• Health, vision, dental, long-term disability, critical illness, and additional life insurance policies, subject to eligibility waiting periods.
• 401(k), subject to eligibility waiting periods.
• Paid time off and 10 paid holidays.
• Paid maternity leave.
• Health Savings Account (HSA).
• Flexible Spending Accounts (FSA), including dependent care.
• Employee Assistance Program (EAP).
• Work-life balance is encouraged; the company considers 36.5 hours its full-time requirement and rarely exceeds a 40-hour workweek.
• Celebration of personal milestones and support during difficult life events.