Receptionist & Administrative Assistant

Maimone Legal • Fort Lauderdale, FL

5d • Onsite

About The Position

Maimone Legal is hiring an on-site, full-time Receptionist & Administrative Assistant in Fort Lauderdale, Florida. The role serves as the first point of contact for visitors and callers, answering about 10 calls per day, routing inquiries, and scheduling free 20-minute consultations with the intake team. The position also keeps the lobby and conference rooms ready and supports the Office Manager and Director of Operations with day-to-day administrative work.

Responsibilities include scheduling, document support, data entry, follow-ups, handling mail and deliveries, maintaining supplies, coordinating vendors, keeping client information accurate and confidential, and assisting with logistics for new hires, interviews, and firm events. The person in this role is expected to take initiative, manage details and follow-ups independently, and help office operations run smoothly. The position offers room to grow into office operations.

Requirements

• At least two years of experience at a front desk or in an administrative role.
• Warm and professional telephone manner and clear writing.
• Strong organizational skills and ability to track follow-ups independently.
• Comfort with Outlook and Teams and ability to learn new software quickly.
• Discretion when handling confidential information.

Nice To Haves

• Bilingual in Spanish.
• Experience at a law firm or another professional services office.
• Experience supporting more than one person at a time.
• Experience with a CRM or case management system.
• Experience being a go-to person in an office who knows where things are.

Responsibilities

• Answer and route about 10 calls per day and book free 20-minute consultations on the intake team's calendar.
• Greet clients and visitors and keep the lobby and conference rooms ready.
• Support the Office Manager and Director of Operations with scheduling, documents, data entry, and follow-ups.
• Handle mail, deliveries, supplies, and vendor coordination.
• Keep client information accurate and confidential in the firm's systems.
• Help with in-office logistics for new hires, interviews, and firm events.
• Identify and address tasks that are falling through the cracks without waiting to be asked.

Benefits

• Health insurance.
• Vision insurance.
• Dental insurance.
• Paid time off.
• Paid sick days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed