Legal Receptionist

IST Management Services•Fort Lauderdale, FL

5h•Onsite

About The Position

IST Management is seeking a Legal Receptionist to join the Ft. Lauderdale team. The Legal Receptionist will be responsible for providing daily Corporate reception/front desk, hospitality, and other administrative support services on-site in a professional environment. Ideal candidates will have prior experience in reception services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional office services career! Prior experience in a legal setting is a plus. IST Management is a business process outsourcing company with over 1,800 employees and operations in over 38 cities across the U.S. We are one of the fastest-growing e-Discovery and facilities management companies in the U.S. and have received several accolades, including being honored as one of the Nation’s Best & Brightest Companies to Work For. We are a proud partner of the Military Spouse Employment Partnership and committed to the Hiring Our Heroes mission. As a privately held American company, we pride ourselves on our commitment to excellence, the passion we put into our work, and upward mobility for our employees.

Requirements

High school diploma or equivalent (GED); Authorization to work in the US, willingness to submit to required pre-employment drug screen.
Professional appearance and demeanor; Keyboarding and windows environment PC skills.
Excellent communication skills both verbal and written.
Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks.
Ability to meet employer's attendance policy; A valid driver’s license and reliable transportation to and from work.
Willingness to cross-train for other job functions; Ability to lift up to 55 lbs.
Ability and willingness to submit to and pass required pre-employment drug screen.

Nice To Haves

Prior experience in reception services
Prior experience in a legal setting is a plus.
Prior customer service/retail/hospitality experience preferred.

Responsibilities

Greeting, welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures, rules and policies.
Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word, Excel, and Powerpoint tools to create documents
Copy, scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting.
Demonstrate strong communication, organizational, and customer service skills; Follow policies and confidentiality dictations to safeguard data and information.
Prepare and setup conference rooms for meetings; Order meals and work with catering vendors to cater office events; Sort and file documents electronically.
Other tasks as assigned to support client and site needs.