Legal Receptionist

The United Firm | La Liga Defensora, APC•Los Angeles, CA

13d•$18 - $19•Onsite

About The Position

The Matian Firm’s Los Angeles office is hiring an experienced bilingual receptionist who is interested in developing a career in the legal industry. The ideal candidate is professional, dedicated to serving clients, and comfortable working in a fast-paced environment. The Legal Receptionist assists clients and guests, answers multi-line phones, manages conference room reservations, updates employee lists and directories, supports office personnel with front-desk tasks including calendaring, and acts as a liaison with department managers. This position reports directly to the Office Manager. The firm offers medical, dental, and vision insurance, a 401(k) plan, catered lunches, complimentary parking, paid time off, and career-development opportunities. The Matian Firm is an equal employment opportunity employer and is committed to an inclusive, open, and diverse work environment.

Requirements

Full proficiency in English and Spanish.
At least one year of experience in the legal field.
Resourcefulness and motivation to resolve issues as they arise.
A customer-service-oriented attitude.
Weekend availability is required.

Nice To Haves

Case management software experience is a significant plus.
Experience with Microsoft Excel, Google Spreadsheets, and CLIO is preferred.

Responsibilities

Greet and welcome guests as they arrive at the office.
Direct office visitors.
Answer, screen, and forward incoming phone calls.
Keep the reception area tidy and presentable, with necessary stationery and materials.
Provide basic information in person, by phone, and by email.
Receive, sort, and distribute daily mail and deliveries.
Maintain office security by following safety procedures and controlling office access.
Order front-office supplies and maintain an inventory of stock.
Update calendars and schedule meetings.
Assist clients and guests, manage conference room reservations, and update employee lists and directories.
Support office personnel with front-desk tasks, including calendaring, and liaise with department managers.