Receptionist/Legal Assistant - Alexandria

Laborde Earles • Alexandria, LA

4d • Onsite

About The Position

Laborde Earles is seeking a personable, energetic Receptionist/Legal Assistant for its Alexandria office. This dual role welcomes potential clients, visitors, vendors, and job applicants, creating a professional and warm first impression, while providing essential support to Litigation Paralegals and Handling Attorneys during the litigation phase of assigned matters. The successful candidate communicates effectively with people from diverse backgrounds, exercises confidentiality and sound judgment, and provides attentive guest service.

The role requires an organized, detail-oriented multitasker who handles assignments accurately and promptly. Duties include front-office and common-area upkeep, client and third-party communications, accurate entry and organization of matter information in Litify, document and correspondence preparation, and assistance with pleadings, discovery, trial preparation, case expenses, and Medicare and Medicaid lien requests. The firm describes full-time work as 36.5 hours per week and says the workweek rarely exceeds 40 hours.

Requirements

• High school diploma or equivalent.
• Proficiency in data entry and data management.
• Strong computer and keyboarding experience.
• Excellent oral and written communication skills.
• Attention to detail and accuracy.
• Confidentiality and strong judgment.
• Problem analysis and problem-solving skills.
• Professionalism.
• High initiative and a proactive nature.
• Willingness to perform tasks assigned by a supervisor or firm leadership in support of the firm’s growth and success.
• Ability to sit for prolonged periods and work on a computer.
• Ability to lift up to 15 pounds at times.

Nice To Haves

• Previous experience in the legal, medical, or insurance industry is preferred.

Responsibilities

• Welcome clients, vendors, job applicants, and other visitors promptly and warmly, and connect them with the appropriate person.
• Offer refreshments to visitors and maintain a clean lobby, conference rooms, kitchen, restroom, and other common areas; keep the front area covered when stepping away.
• Contact and meet with clients as directed, including for new-client intakes.
• Contact third parties, including medical providers and insurance companies, on clients’ behalf as directed by Litigation Paralegals.
• Handle assignments from Litigation Paralegals quickly, accurately, and thoughtfully, and complete assigned Handling Attorney and Paralegal tasks and Litify Matter tasks on time.
• Accurately enter matter information in Litify and organize, save, and file matter-related documents.
• Draft, save, mail, fax, and email correspondence and supporting documents.
• Assist with preparing, filing, and serving pleadings.
• Assist with discovery, including preparing and completing skeleton forms and helping the Paralegal gather responsive documents.
• Assist with trial preparation, including assembling exhibits, witness binders, and appendices for depositions and court filings.
• Track case expenses, including medical expenses, copying, and postage, and enter them in Litify for each client.
• Assist with requesting Medicare and Medicaid liens.
• Provide Handling Attorney support as requested and as outlined in Litify Tasks.

Benefits

• Optional companywide events, including crawfish boils, Christmas parties, and retreats.
• Company-paid short-term disability insurance and Life/AD&D insurance.
• Health, vision, dental, long-term disability, critical illness, and additional life insurance policies, subject to eligibility waiting periods.
• 401(k), subject to eligibility waiting periods.
• PTO and 10 paid holidays.
• Paid maternity leave.
• Health Savings Account (HSA).
• Flexible Spending Accounts (FSA), including dependent care.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED