Hrbp Jobs

About The Position

Requirements

• Bachelor’s degree required.
• 10+ years of executive support or equivalent experience, including proven support of a CEO or C-level executive in a commercial stage, publicly traded company.
• Direct experience supporting Board of Directors and understanding governance processes.
• Business Acumen with a strong understanding of earnings cadence, investor sensitivity, and confidentiality standards.
• Exceptional executive presence, judgment, and discretion.
• Ability to operate as a strategic thought partner in high-pressure environments
• Demonstrated ability to collaborate and develop and maintain strong working partnerships.
• Well organized and efficient with handling multiple tasks simultaneously; meticulous attention to detail.
• Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines.
• Able to provide clear guidance and direction for other support team members.
• Proactive thinker – creative and consistently generates new and original ideas to improve processes and procedures, and strong ability to anticipate needs in advance.
• Must understand, follow, and comply with regulatory and compliance requirements as applicable to various processes.
• Excellent verbal and written communication skills, including active listening.
• Technically proficient in tools such as Microsoft Office Suite, Zoom, NetSuite, Concur, leveraging AI-enabled productivity tools, digital workflow systems, and various computer programs that will modernize executive office operations.
• Proficient in coordinating executive travel, meetings, catering, and event logistics.
• Strong problem-solving, judgment, and decision-making skills are required.
• Demonstrated ability to provide responsive, high-touch executive support outside of traditional business hours when required to meet the dynamic needs of a publicly traded CEO.

Nice To Haves

• Notary Public certification is a plus.

Responsibilities

• Design and manage the CEO’s enterprise calendar to ensure time is aligned with strategic priorities, leadership engagement, governance cadence, and external visibility.
• Balance internal leadership engagement, Board cadence, investor visibility, and external representation.
• Sequence meetings to support consistent executive messaging across stakeholders.
• Protect strategic thinking time and anticipate high-intensity cycles (earnings, Board meetings, product milestones, sales meetings, conferences, investor meetings, etc.).
• Partner with Chief of Staff team to drive Executive Team (ET) and internal meeting management and serve as operational partner for ET cadence.
• Ensure CEO meeting agendas, materials, and pre-reads are aligned and delivered in advance.
• Track action items and reinforce accountability across leadership.
• Partner with the Chief of Staff and CHRO to support quarterly planning, offsites, and enterprise initiatives.
• Prepare CEO for business reviews, sales and other functional leadership meetings, national and regional conferences, and company-wide meetings.
• Ensure CEO internal presence is strategic, consistent, and aligned with enterprise messaging.
• Provide proactive and responsive support to the CEO outside of standard business hours as business needs require, particularly during high-intensity corporate cycles and during CEO travel.
• Drive modernization of executive office systems, ensuring efficiency, data security, and scalability.
• Provide leadership, mentorship, and thought partnership with the rest of the Executive Assistant team.
• Manage the CEO’s internal and external leadership brand.
• Prepare briefing materials including organizational sentiment, commercial metrics, R&D milestones, and cultural dynamics.
• Partner with Corporate Communications, IR and Commercial Leadership to ensure messaging consistency.
• Balance CEO exposure across functional groups to reinforce engagement without overextension.
• Drive key relationship management with Board of Directors and Board advisors.
• Serve as operational liaison for Board and Committee meetings.
• Coordinate Board materials, logistics including travel, and follow-up tracking and attendance confirmation in partnership with Legal and the Chief of Staff.
• Maintain strict confidentiality regarding confidential and sensitive information, including material non-public information (MNPI).
• Support proxy season and governance cycles, as appropriate.
• Coordinate CEO participation in earnings cycles, investor and other business conferences, roadshows, and strategic partnership meetings.
• Ensure briefing materials align with public disclosures and investor expectations.
• Manage high-discretion communications and logistics.
• Design complex domestic and international travel with a concierge-level standard of service aligned to enterprise priorities and to maximize executive performance.
• Develop structured executive travel briefs including itineraries, meeting objectives, stakeholder background, and strategic context.
• Anticipate disruptions and proactively adjust logistics to protect executive focus and performance.
• Monitor travel status, travel risk, geopolitical considerations, and contingency planning in coordination with internal and external partners; manage delays, cancellations, and other last-minute changes seamlessly.
• Build recovery buffers around high-stakes engagements.
• Timely management of expenses, produce and maintain complete and accurate expense reports, and track and control budgets.
• Coordinate family travel logistics alongside business travel when appropriate, ensuring seamless integration without compromising corporate priorities.
• Utilize secure digital systems to manage confidential personal scheduling and sensitive logistics.
• Apply concierge-level service standards to ensure executive stability during high-intensity corporate cycles.
• Support work-life integration coordination as needed while recognizing the impact of personal logistics on enterprise leadership performance and maintaining professional boundaries.
• Demonstrates strong decision-making by applying structured analysis to complex challenges, balancing competing priorities and long-term impacts while engaging stakeholders and driving solutions aligned with organizational goals.
• Promotes collaboration by aligning diverse teams around shared goals, fostering healthy debate to advance outcomes, and building strong networks that strengthen organizational effectiveness and cross-team learning.
• Demonstrates strong outcomes focus by aligning teams around shared priorities, proactively addressing risks and dependencies, and driving cross-functional accountability to sustain progress and deliver results.

Benefits

• health, dental and vision insurance benefits
• generous paid time off, including vacation, holidays, and personal days
• bonus
• stock equity