Housing Coordinator Jobs

About The Position

Requirements

• High school diploma or GED.
• Intermediate proficiency with MS Office applications.
• Strong positive-service skills and good oral and written communication skills.
• At least two years of prior administrative work, housing or rental-property administrative work, social work, or management experience.

Nice To Haves

• Associate’s degree in office administration from an accredited institution whose program of study is recognized by the Council for Higher Education Accreditation or the United States Department of Education.
• At least one year of Housing, Rental Property, or HUD experience.

Responsibilities

• Perform general office tasks and reception duties to support daily Housing and Community Development Department operations.
• Complete payment requests for Housing-related invoices; code, process, and provide the first approval for payment requests daily.
• Recruit and qualify construction contractors for residential and commercial work, maintain the Pokagon Band Construction Contractors Database, and gather and update contract forms.
• Conduct vendor and contractor debarment checks using LARA/SAM.gov to support grant compliance.
• Assist the Program Manager/Property Manager with internal compliance tasks, including accurate file maintenance for programs and projects.
• Answer applicants’ questions about programs and procedures, and explain eligibility requirements, application details, payment methods, and fair housing rights.
• Interview and investigate applicants for program assistance; gather, compile, record, and evaluate personal and financial information to verify application completeness.
• Check employers and other references to verify application information and obtain further details.
• Support the Planning Manager with the RFP process and filing, and act as a liaison between contractors and the Planning Manager.
• Support the Maintenance Manager by typing Housing inspection documents, sending deficiency letters to citizens, and entering work orders for inspection repairs.
• Prepare construction requests-for-bid packets, send bid forms and award or denial letters, follow up with parties to support timely contract execution, communicate progress to staff, and coordinate contractor-to-citizen appointments.
• Consult with staff to determine goals and priorities.
• Help citizens complete forms and make appointments; answer phones and maintain the current filing system.
• Assist clients with information about available and appropriate housing resources outside the Tribe.
• Assist the Rental Property team with administration of maintenance work orders.
• Create and mail the quarterly Housing newsletter.
• Maintain department supply inventory and order necessary supplies.
• Work collaboratively with Housing Department teams and other departments to maintain service quality.
• Assist with coordinating meetings and events, including setup and cleanup; attend key meetings and take minutes.
• Reconcile department credit cards, collect receipts, and report information to the Finance Department.
• Maintain department vehicle clipboards, keys, and mileage reports, and schedule and track vehicle maintenance and repairs.
• Perform other related functions as assigned.