Facilities Coordinator (South Bay Region-7030)Hybrid Remote Position

EAH Housing•San Jose, CA

2d•$80,000 - $130,000•Hybrid

About The Position

EAH Housing is hiring a full-time Facilities Coordinator for its South Bay Region, covering San Jose, Sunnyvale, Santa Clara, and surrounding areas. The position is based at EAH Corporate and is described as hybrid remote. The Facilities Coordinator manages, develops, implements, and operates company-wide programs related to capital expenditures and vendor relationships. In alignment with company and property-owner goals, the role supports well-managed and maintained buildings, resident concerns, and environmental health and safety, and provides maintenance-project support to Property Supervisors, REM Directors, and the Facilities Director. The role manages capital improvement documentation and projects, vendor contracts and performance, maintenance standards, emergency evacuation planning, and support for new developments and acquisitions. It also leads property-level implementation of EAH’s environmental sustainability initiative and supervises the Capital Needs Assessment Coordinator. Candidates need a high school diploma or equivalent, at least three years of experience negotiating competitive vendor pricing, a valid California driver’s license and DMV clearance, reliable access to a vehicle with insurance, and a vehicle capable of carrying routine maintenance supplies. The listed salary range is $80,000–$130,000 per year; the stated hiring range for new employees is generally $80,000–$105,000 per year, depending on experience. Employment is subject to satisfactory completion of background-check and any applicable fingerprinting requirements, as well as drug testing within 72 hours of accepting a conditional offer.

Requirements

High school diploma or equivalent.
At least three years of experience negotiating with vendors to obtain competitive pricing.
Valid California driver’s license and DMV clearance.
Ready access to a reliable vehicle and maintenance of personal auto insurance.
Vehicle must be capable of transporting routine maintenance supplies.

Responsibilities

Update capital improvement paperwork and documentation for requests for proposals, bid comparisons, contracts, and change orders.
Review capital improvement projects exceeding $5,000 for California properties; ensure bid packages and required documentation are complete and bids are comparable before presenting them for approval.
Liaise between contractors and Property Supervisors as needed to provide project specifications, obtain competitive bids, and ensure execution of approved contracts.
Inspect properties as assigned to identify capital improvement needs and prepare comprehensive reports.
Oversee vendor contract administration, including scopes of work, requests for proposals, bids, deliverables, and vendor-performance evaluations.
Approve completed project workmanship before vendor payment when requested by a Property Supervisor.
Maintain corporate and vendor files documenting capital improvement work.
Solicit bids as needed to support property budget preparation and estimate future capital improvement costs.
Consult on reserve replacement accounts and annual budgets.
Lead implementation of EAH’s environmental sustainability initiative at the property level.
Coordinate and lead monthly meetings with Maintenance Supervisors to support adherence to EAH maintenance standards.
Attend monthly REM meetings and engage with outside groups to benchmark industry practices.
Assist with inspections, including annual unit and regulatory agency inspections, as needed.
Assist Resident Managers and Property Supervisors with progress inspections of contractor work, including asbestos remediation and other hazardous-material abatement.
Negotiate vendor pricing, check references for new vendors, and establish and maintain a roster of national vendor accounts.
Provide input on contract-service selection and vendor service-agreement negotiations, and monitor vendor performance for compliance with service standards and purchasing policies.
Work with Property Supervisors to develop property-specific emergency evacuation plans.
Participate in opening new properties and transitioning acquired properties, including coordination with Real Estate Development staff.
Assist the Real Estate Development Department during construction or acquisition and help create property vendor books with warranty information and item specifications.
Maintain confidentiality of resident, applicant, and employee information; attend required trainings and meetings; and maintain regular, predictable attendance.
Participate in EAH’s Injury and Illness Prevention Plan and lead training to prevent injuries among maintenance staff.
Supervise the Capital Needs Assessment Coordinator, including orientation, safety and emergency-procedure training, timesheet and time-off approvals, scheduling, performance feedback, coaching, counseling, discipline, and regular staff meetings.
Perform other duties as assigned.