Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• High school diploma or equivalent.
• Five or more years of administrative support experience.

Nice To Haves

• Experience supporting multiple executives or business leaders simultaneously.
• Strong business acumen and ability to understand organizational priorities.
• Ability to work independently with minimal supervision while exercising sound judgment.
• Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications.
• Experience leveraging AI-powered productivity tools such as Microsoft Copilot.
• Executive presence and professionalism in written, verbal, and in-person interactions.

Responsibilities

• Manage complex calendars for senior leaders, including scheduling meetings, prioritizing requests, resolving conflicts, and ensuring leaders are prepared for commitments.
• Coordinate and support meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up activities.
• Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting.
• Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics in accordance with company policies.
• Prepare, submit, and track expense reports, ensuring accuracy, proper documentation, coding, and approvals.
• Plan and coordinate leadership meetings, offsites, team events, and other business activities, including venue coordination, catering, communications, materials, and event execution.
• Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and other executive-level communications.
• Collect, organize, and interpret information to prepare reports, presentations, and business documentation.
• Manage office supply inventory and vendor relationships to ensure operational needs are met.
• Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals.
• Handle confidential and sensitive information with professionalism and discretion.
• Support special projects and other administrative activities that enhance team effectiveness and business operations.

Benefits

• Healthcare, including medical, dental, and vision.
• Basic term and optional term life insurance.
• Short-term and long-term disability.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation, from two to five weeks depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
• Incentive and recognition programs.
• Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.