Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least 2 years of related experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and Microsoft Teams.
• Ability to manage heavy calendar and contact-management responsibilities.
• PowerPoint editing and formatting skills using templates.
• Strong attention to detail, accuracy, and accountability, including proofreading work before distribution.
• Ability to maintain confidentiality and handle sensitive personal information with sound judgment, tact, and discretion.
• Clear written and verbal communication skills, responsiveness, and ability to acknowledge requests and clarify deadlines.
• Proactive, self-starting, collaborative, adaptable, and intellectually curious approach to work.
• Authorization to work in the United States without sponsorship.
• The qualifications section states that roles at this level typically require an associate degree or equivalent and related experience or product knowledge; it also says typically 4+ years of related business or functional experience may be required, with a comparable combination of education, certification, and experience potentially accepted in lieu of a degree.

Nice To Haves

• Experience managing multiple executive inboxes, prioritizing emails, and responding on a banker's behalf when appropriate.
• General Excel formula capabilities for organizing data and building dashboard requests.
• Interest in learning the M&A and private capital advisory deal process from pitch to close.
• Familiarity with Concur for expense reporting and CRM systems, or ability to learn new tools quickly.
• Experience in finance or professional services.
• Comfort using technology, including AI tools, to streamline workflows and improve efficiency.
• Associate degree or equivalent, as described in the qualifications section.
• Calendar management, office administration, organizing, presentation development, prioritization, and research skills.

Responsibilities

• Serve as the team's communication hub, preparing professional business communications and acting as a point of contact between bankers and the rest of the firm.
• Manage complex calendars for multiple executives, prioritize schedules, and identify and resolve conflicts.
• Coordinate domestic and international travel arrangements.
• Prepare accurate and timely expense reports.
• Maintain the team's CRM by logging client contacts and touchpoints to support relationship tracking and business development.
• Plan and execute meeting and conference logistics, including room reservations, catering, audio/video needs, and other essential services.
• Work with Operating Support Staff and teammates, pitching in as needed to keep the team running smoothly.
• Potentially take on special projects and help streamline team workflows as skills and responsibilities grow.

Benefits

• Medical and prescription drug coverage, including a Health Savings Account feature.
• Dental and vision options.
• Employee and spouse/child life insurance.
• Short- and long-term disability protection.
• 401(k) with PNC match.
• Pension and stock purchase plans.
• Dependent care reimbursement account.
• Back-up child and elder care.
• Adoption, surrogacy, and doula reimbursement.
• Educational assistance, including select fully paid programs.
• Wellness program with financial incentives.
• Maternity and/or parental leave.
• Up to 11 paid holidays each year.
• 9 occasional absence days each year, unless otherwise required by law.
• 15 to 25 vacation days each year, depending on career level and years of service.
• Incentive-eligible compensation based on company, business, and/or individual performance.