Executive Assistant, Jackson Memorial Administration, Full time, Days

Jackson Health•Miami, FL

7d•Onsite

About The Position

The Executive Assistant performs advanced secretarial and related clerical work for senior leadership or another comparable executive official of the Public Health Trust. The position acts in a confidential capacity to assist or aid senior leadership in the department.

Requirements

Generally requires 3 to 5 years of related experience.
Demonstrated experience supporting senior and executive leaders.
High school diploma required.
Ability to analyze, organize, and prioritize work accurately while meeting multiple deadlines.
Ability to communicate effectively in oral and written form.
Ability to handle difficult and stressful situations with critical thinking and professional composure.
Ability to understand and follow instructions.
Ability to exercise sound and independent judgment.
Knowledge and skill in using job-appropriate technology and software applications.

Responsibilities

Serve as the main point of contact among executives, employees, clients, and other external partners.
Manage information flow in a timely and accurate manner.
Manage executives’ calendars and set up meetings.
Make travel and accommodation arrangements.
Track daily expenses and prepare weekly, monthly, or quarterly reports.
Maintain office supply inventory and perform office manager duties.
Format information for internal and external communications, including memos, emails, presentations, and reports.
Take meeting minutes.
Screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system.
Perform other related duties as needed.