Executive Assistant Administrator

Piper Sandler • New York, NY

7d • $80,000 - $90,000 • Onsite

About The Position

Piper Sandler is seeking an Executive Assistant to support Investment Banking in its New York City office. The role supports a senior executive in a fast-paced, dynamic environment and calls for excellent communication and time-management skills, the ability to manage multiple tasks, discretion, attention to detail, and the ability to anticipate the needs of senior team members. The Executive Assistant coordinates schedules, meetings, events, travel, correspondence, expenses, and CRM activity, while serving as a point of contact for internal and external stakeholders. The position also provides other administrative support as requested.

Requirements

• Excellent communication skills.
• Strong time-management skills and ability to manage multiple tasks simultaneously.
• High level of confidentiality and discretion.
• Attention to detail and ability to anticipate senior team members’ needs in a fast-paced, dynamic environment.
• Excellent computer skills and high proficiency with the Microsoft Office Suite and expense management systems.

Nice To Haves

• Experience with Concur.

Responsibilities

• Manage the senior executive’s calendar, schedule meetings, dinners, and events, and prioritize internal and client meetings effectively.
• Arrange domestic and international travel itineraries and agendas, ensuring necessary logistics are in place.
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, and tracking sheets accurately, consistently, and on time.
• Serve as the primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners.
• Exercise discretion in managing time and evaluating needs; advise on time-sensitive and priority issues and ensure appropriate follow-up.
• Manage and track the executive’s expenses and ensure timely processing of expense reports according to company policy.
• Update contact information in the CRM database, enter call notes, assist with deal process tracking, and create and maintain distribution lists and accurate pipelines.
• Maintain discretion when handling confidential information and sensitive materials.
• Use the Microsoft Office Suite and expense management systems; Concur is noted as a plus.
• Assist with additional administrative tasks as requested.

Benefits

• Competitive annual bonus structure in addition to salary.
• Generous paid time off.
• 10 federal holidays.
• Training and professional development opportunities available on demand throughout the year.
• Collaborative and supportive team environment where contributions are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed